Summary of Affairs

1 Policy Documents

For convenience, State Records' major policy documents are grouped under broad headings based largely on the main Key Result Areas in the current Corporate Plan. For information on how to inspect or obtain copies of various documents, see Contact Arrangements below.

1.1 Public access to State records

• Application for Reader's ticket
• Archives in Brief 9: Your rights of access to State records
• Archives in Brief 10: Citing State archives
• Archives in Brief 11: Guidelines for publishing State archives
• Archives in Brief 13: Reading room rules and procedures
• Archives in Brief 16: Enquiry and copying services
• Archives in Brief 18: Services for the public – our guarantee
• Archives in Brief 48: Fees for reading room services
• Archives in Brief 68: Our online resources
• Archives Resources Kit Loan Service
• Pre-order records
• Public access policies and procedures
• Register of access directions

Resources for:

• Family historians
• Indigenous people
• People in regional NSW
• School teachers and students

1.2 Providing services to the community

• EEO management plan
• Ethnic affairs Priorities Statement
• Disability strategic plan
• Indigenous Protocols
• Internet Strategy
• Government recordkeeping manual (this includes all State Records' published standards, guidelines and codes of best practice relating to recordkeeping and archival management). The Manual comprises four volumes:

• Better skills strategy, 2002-2005
• Chief executives strategy, 2002-2005
• Disposal authorities
• Government recordkeeping procedure manual
• Improving compliance strategy, 2002-2005
• Archives Control and Management – Series system procedure manual
• Series system implementation plan
• Small agencies strategy, 2002-2005
• State Records Merged Thesaurus Guidelines

1.4 Providing Records Storage Services (Government Records Repository - GRR)

• Summary fact sheet
• Secure records storage
• Remote storage for computer tapes and cartridges

1.5 General

Corporate Reporting, Planning and Policy

• Annual report 2000-2001
• Corporate plan 2001-2004
• Quality improvement plan
• Board of State Records – minutes/meeting papers
• Privacy management plan

Corporate Information and Communications (including Information Management and Technology)

• Acceptable Usage Policy (Including network, computer systems and communication devices)
• Information Security policy
• Internal communications – policy and guidelines
• IM&T strategic plan, 2005-2008
• Internet strategy
• Password Selection Guidelines
• Records management policy
• Records management system (RMS) user guidelines
• Style manual

Personnel Policies

• Code of conduct
• Complaints/problem handling procedures
• Corruption prevention policy and procedures (incorporating Protected disclosures policy)
• Cost of travel to and from work
• Credit cards policy
• Disclosure of personal information
• Freedom from harassment - policy and procedures
• Granting of higher duties/acting in a higher capacity/development opportunities
• Granting of study time leave
• Grievance resolution, processes for
• Motor vehicle usage guidelines
• Occupational Health and Safety policy
• Performance management statement
• Password Selection Guidelines
• Recruiting staff with electronic recordkeeping knowledge
• Return to work program
• Reporting Security Incidents
• Security Incident Management Procedure
• Security for Sydney Records Centre - procedures and guidelines
• Sick leave policy
• Staff attendance at staff development and training activities, including attendance at professional meetings, seminars and conferences
• Use of volunteers
• Working on weekends – policy and procedures

2 Statement of Affairs

The Statement of Affairs may be found on State Records' website.

3 Contact Arrangements

A majority of documents relating to providing public access to State records are available on our website. If not, they are available free of charge during office hours from the reading rooms at the Sydney Records Centre and the Western Sydney Records Centre (Kingswood). For the other items listed, arrangements may be made for inspection (and in some cases, purchase) by contacting the Executive Officer, Jim Sinclair on (02) 9673 1788 or email jim.sinclair@records.nsw.gov.au.

143 O'Connell Street
Kingswood NSW 2747

2 Globe Street
The Rocks Sydney NSW 2000

(02) 9673 1788