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State Records Board

Filed under:

The key functions of the Board are to determine State Records' policies and strategic plans and to grant approvals for issuing records management standards and for authorising the disposal of State records.

Section 69 of the State Records Act 1998 provides for a nine-member Board of whom:

  • four are to be persons nominated by the Minister who administers the State Records Act, to represent: State law enforcement agencies; local government; the private sector; and the history profession
  • two are to be nominated by the Minister who administers the Public Sector Employment and Management Act 2002, to represent departments
  • one is to be nominated by the Minister who administers the State Owned Corporations Act 1989, to represent State owned corporations
  • one is to be a member or officer of either House of Parliament nominated jointly by the President of the Legislative Council and the Speaker of the Legislative Assembly, and
  • one is to be a judge of a court of the State nominated by the Chief Justice of New South Wales.

One of the members is to be appointed Chairperson of the Board and the members of the Board elect a Deputy Chairperson. Appointment is for a term of up to three years and members may hold office for no more than two consecutive terms.

Board Charter

The NSW Boards and Committees Guidelines prepared by the Department of Premier and Cabinet (DPC) state that a Board Charter is not needed if the Board’s operations are covered by establishing legislation for the Board or Committee (Section 3.1). In the case of the Board of the State Records Authority of NSW, the Board’s operations are covered by the State Records Act 1998.

Part 7 of the State Records Act 1998 deals with the Board as follows:

  • Section 69 Establishment of the Board;
  • Section 70 Functions of the Board; and
  • Section 71 Director may attend meetings of the Board.

Schedule 2 of the State Records Act lists the provisions relating to the constitution and procedure of the Board.

Current Board Members

Ms Anne Henderson
Deputy Director, The Sydney Institute
Chairperson
Nominated by Minister administering State Records Act to represent history profession.
First term: 19/12/12-18/12/15

Dr Stephen Choularton
Director, Organic Food and Farmers Market
First Term: 25/1/12-25/11/15
Nominated by Minister administering State Records Act 1998 to represent private sector

Ms Fiona Cushing
Chief Financial Officer, Hunter Water Corporation
First Term: 5/3/2014-4/3/2017
Nominated by the Minister who administers the State Owned Corporations Act 1989, to represent State owned corporations

Dr Rachna Gandhi
Executive Director, Service Delivery
Department of Premier and Cabinet (NSW)
First term: 5/3/2014-4/3/2017
Nominated by Minister who administers the Public Sector Employment and Management Act 2002 to represent departments.

Mr Jeffrey Greenwood
Manager, Process and Records Services
NSW Police Force
First term: 5/3/2014-4/3/2017
Nominated by Minister administering State Records Act to represent State law enforcement agencies, after consultation with the Ministers responsible for those agencies.

Mr Anthony Lean
Deputy Secretary, Government Services; DFS
First term: 31/8/11-30/8/14
Nominated by the Minister who administers the Public Sector Management Act 2002 to represent departments

Hon. Justice Robert Macfarlan, QC
Judge of the Supreme Court of NSW
First term: 1/1/11-31/12/14
Nominated by the Chief Justice of New South Wales

Mr Scott Nash
Councillor, Randwick Council
First term:  17/10/12-16/10/15
Nominated by Minister administering State Records Act to represent local government

Hon. Dr Peter Phelps MLC
First term: 14/11/12-13/11/15
Nominated jointly by the President of the Legislative Council and the Speaker of the Legislative Assembly