State Records NSW

The New South Wales Government's Archives and Records Management Authority

Create and Capture
  Guidelines on better recordkeeping

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Table of Contents :

Foreword
Section 1.  Introduction
 

1.1 Why are records created?
1.2 Requirements for record creation and capture
1.3 How are records created?
1.4 Are records only created in paper format?
1.5 What does it mean to capture a record?
1.6 What records should be created and captured?
1.7 Common business activities that should be documented
Section 2. Assessing existing record creation and capture
 

2.1 Analyse business activities and recordkeeping requirements
2.2 Use risk assessment techniques
2.3 Examine surveys and other records of performance
2.4 Be aware of business problems and concerns
Section 3. Strategies for promoting record creation and capture
  3.1 Communicate to staff their responsibility to make and keep records
  3.2 Refer to record creation and capture in records management policies and procedures
  3.3 Design systems and processes to require or encourage record creation and capture
  3.4 Integrate records management with other business strategies
  3.5 Be aware of outsourcing or other workplace arrangements
  3.6 Promote the value of records
Section 4. Tools
 

4.1 Leaflets
4.2 Example policy and procedure statements
4.3 Example templates
Further guidance
State Records Authority of New South Wales
Sydney,  Australia

Create and Capture: Guidelines on better recordkeeping
Issued October 2001

© Copyright reserved by the Government of NSW, 2001. All rights reserved. No part of this publication may be reproduced by any method without the prior written consent of the State Records Authority of NSW.

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ISBN 0-7313-5386-2