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Create and Capture - Guidelines on better
recordkeeping
Section 3 - Strategies for promoting record creation and capture
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3.6 Promote the value of records |
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| A lack of record creation and
capture can often occur because staff are simply unaware of the value
of, or need for, records. You can counteract this by initiating a
campaign to promote the value of records. Information about the value
of records can come from a variety of sources. |
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Your organisation’s experiences |
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You can use your organisation's own experiences to promote the value
of records. For example, if a group of records was successfully used
by the organisation in its defence against a liability suit, you can
use this as a mechanism to promote the benefits of records. In this
example, you would be able to indicate an actual dollar figure that
the effective management of records saved the organisation. Alternatively,
if in a legal situation your organisation did not have adequate records
to defend itself, you would be able to demonstrate what a lack of
record creation actually cost the organisation. If the making and
keeping of records has lead to particular efficiencies, you can use
this information to promote the specific benefits of records to relevant
staff of your organisation. |
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Others' experiences |
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Experiences of the value of records do not have to be specific to
your organisation. For example, you can use articles from newspapers
to indicate the importance of records to business operations. Articles
that relate to records can be seen regularly in daily newspapers.
If appropriate, you could use newspaper articles in in-house training
programs or you could include them in staff newsletters. |
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