State Records NSW

The New South Wales Government's Archives and Records Management Authority

Create and Capture - Guidelines on better recordkeeping
Section 4 - Tools

4.3 Example templates
The following examples of templates are used by State Records. Each one can be downloaded as an Outlook or Word file and adapted for use by your organisation. 
E-letter


Use for official email correspondence with external organisations.

Download e-letter template (MS Word file type, 23 KB) 

E-memo


Use for official internal email correspondence with staff members.

Download e-memo template (MS Word file type, 26 KB) 

Facsimile


Use for official correspondence with external organisations sent by facsimile machine.

Download Facsimile template (MS Word file type, 38 KB) 

File Note


Use to record actions or decisions that need to be documented on official files.


Download File Note template (MS Word file type, 21 KB) 

Minutes


Use to record minutes of meetings.

Download Minutes template (MS Word file type, 20 KB) 

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