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Administrative records (GA28)

The purpose of GA28 is to identify those administrative records created and maintained by NSW public offices which are required as State archives and to provide approval for the destruction of certain other common administrative records created and maintained by NSW public offices, after minimum retention periods have been met. Includes financial, accounting and personnel records. [Issued 2007; revised 2009, revised 2012, revised 2014. Replaces GDA 2, GDA 6, GDA 7 and GDA12.]

Table of contents

Part 1: The general retention and disposal authority

1.1 Statement of authority
1.2 List of functions and common activities (which link to activities and disposal classes in the authority)

Part 2: Understanding and using the authority

2.1 Overview
2.2 Structure and components
2.3 Guidelines for implementation
2.4 Glossary

Part 3: Acknowledgements and list of sources used

3.1 Acknowledgements
3.2 Sources used in the creation of this authority

(For downloadable versions of the authority please see the entry for GA28 on the General retention and disposal authorities page).


State Records has created an A_Z index to the authority.

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | Y

The index covers the major subjects, functions and activities covered by the authority. For each subject there may also be relevant records created under common activities including PLANNING, POLICY, PROCEDURES and REPORTING. These have only been stated in the index only if there is specific reference to them in the entry.

Where there are a number of relevant entries or all entries in the class relate to the subject matter, the activity number has been given, e.g. PROPERTY MANAGEMENT - CONSERVATION, 16.6.0. Where the subject matter only relates to one or a few entries in the activity, that entry number has been given, e.g. PROPERTY MANAGEMENT - CONSERVATION, 16.6.4.

If omissions or incorrect entries are detected, please forward an email to Government Recordkeeping at with details of the problem.

Linking tables

A linking table (PDF, 109kb) is available, which links classes from GDA12 (superseded on 21 September 2012) to classes in GA28.

A linking table (PDF, 114kb) is also available that links entries in the former GDA7 to GA28.

GA28 - Frequently asked questions

For further information on using the authority, please see GA28 - Frequently asked questions.

© State of New South Wales through the State Records Authority of New South Wales, 2007.

This work may be freely reproduced for personal, educational or government purposes. Permission must be received from State Records Authority for or all other uses. See our copyright notice or contact us.

First published June 2007/Revised June 2009, revised September 2012, revised February 2014.

ISBN 978-0-9757845-5-6