General retention and disposal authorities

General retention and disposal authorities authorise the retention and disposal of records common to more than one organisation. Such records may include:

• records relating to general administrative or other functions commonly carried out by all or a number of organisations such as those relating to the management of personnel, finance and accounting records etc, and
• records relating to the unique functions of like organisations such as local councils, universities, and public health services.

A Consolidated index is available for the general retention and disposal authorities for:

• Administrative records (GA28), and
• Personnel records (GDA12).

State Records does not distribute or make available product or software specific loadable versions of its authorities. Please contact your vendor or service provider directly for advice or assistance regarding the availability of software loadable versions of authorities.

Administrative records (GA 28) - 2007 (revised 2009)
-- Includes financial and accounting records --
-- Replaces GDA2, GDA6 and GDA7 --
Browse | Print (PDF, 1003.8kb) |  Spreadsheet (xls, 581kb)

Animal cruelty inspectorate records (GDA 25) [Animal cruelty inspectorates in approved charitable organisations only] - 2006
Browse | Print (PDF, 120kb)

Approved Screening Agencies: records relating to the conduct of Working With Children Checks (GA 26) - 2007
Print (PDF, 79kb) 

Audio visual programs and recordings (GDA 11) - 2002
Browse | Print (PDF, 199.3kb)

Catchment Management Authorities (GA 29) - 2007
Print (PDF, 167kb)

Forensic medicine records (GDA 19) [Departments of forensic medicine only] - 2005
Print (PDF, 115kb)

Imaged records (GA 36) - 2009
Browse | Print (PDF, 45kb)

Local government records (GDA 10) - 2000
Browse |  Print (PDF, 1.03mb)

Ministers' records (GDA 13) [Ministers' offices only] - 2003
Browse |  Print (PDF, 258kb)

Personnel records (GDA 12) - 2002 (revised 2005, 2007, 2008, 2009)
Browse | Print (PDF, 164.9kb) | Spreadsheet (xls, 83kb)

Public Health Services: Patient/Client records (GDA 17) [Public health services only] -2004
Browse | Print (PDF, 183.7kb)

Public Health Services: Administrative Records (GDA 21) [Public health services only] - 2005
Browse | Print (PDF, 434.2kb)

Royal Commissions, Special Commissions of Inquiry, Commissions of Inquiry and Inquiries established by Letters Patent or Ministerial Directive (GA 31) - 2008
-- Replaces GDA 14 --
Print (39kb)

Rural Lands Protection Boards records (GDA 20) [Rural Lands Protection Boards only] - 2005
Please contact State Records about the use of GDA20

Shared corporate services provision records (GA 30) [Service providers only] - 2008
Print (PDF, 76kb)

Source records that have been migrated (GA 33) - 2008
Browse | Print (PDF, 78.9kb)

Sporting and recreational venues and facilities records (GA  32) - 2008
Browse | Print (PDF, 132.1kb)

Transferring records out of NSW for storage with and maintenance by service providers based outside of the State (GA 35) - 2009
Browse | Print (PDF, 27kb)

University records (GDA 23) [Universities only] - 2005
Print (PDF, 410.2kb)

Video/visual surveillance records (GDA 8) - 1999
Browse