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Appendix A: List of compliance requirements

The table below lists the compliance requirements contained in this standard.

1 The records management program is directed by policy
1.1 Records management is directed by policy adopted at the corporate level
1.2 Policy statements direct that records are created, captured,  maintained and disposed of in accordance with the legal, regulatory and business needs of the public office
1.3  Policy defines the responsibilities of all personnel who manage records or carry out recordkeeping activities
2 The records management program is planned
2.1  Long and short term records management goals are identified and documented in the planning mechanisms of the public office
2.2 Adequate resources are allocated to achieve long and short term records management goals
3 The records management program is staffed with skilled people
3.1  Overall responsibility for the records management program is assigned to a Nominated Senior Officer
3.2 Specialist records management skills required to implement the records management program and component recordkeeping systems are available to the organisation
3.3 Skills for staff undertaking records management are appropriate to their positions and responsibilities and are kept up to date
4 The records management program is implemented
4.1  Records are made, captured and maintained in official recordkeeping systems in accordance with legal, regulatory and business needs
4.2 Business systems meet identified requirements for making and maintaining records
4.3 Current retention and disposal authorisation is in place for all records, regardless of format, of the public office
4.4 Records are disposed of in accordance with authorised retention and disposal authorities and appropriate processes 
4.5 Staff are trained in recordkeeping practices and procedures, and training is appropriate to their positions  
4.6 Staff use official recordkeeping systems and services and have access to appropriate advice
5 The records management program is monitored and reviewed
5.1  All aspects of the records management program are regularly reviewed against performance objectives
5.2 Opportunities are identified for improving the effectiveness, efficiency and quality of records management systems, processes and tools through regular monitoring and review
5.3 Areas for improvement are addressed in records management planning