The table below lists the compliance requirements contained in this standard.
| 1 |
The records management program is directed by policy |
| 1.1 |
Records management is directed by policy adopted at the corporate level |
| 1.2 |
Policy statements direct that records are created, captured, maintained and disposed of in accordance with the legal, regulatory and business needs of the public office |
| 1.3 |
Policy defines the responsibilities of all personnel who manage records or carry out recordkeeping activities |
| 2 |
The records management program is planned |
| 2.1 |
Long and short term records management goals are identified and documented in the planning mechanisms of the public office |
| 2.2 |
Adequate resources are allocated to achieve long and short term records management goals |
| 3 |
The records management program is staffed with skilled people |
| 3.1 |
Overall responsibility for the records management program is assigned to a Nominated Senior Officer |
| 3.2 |
Specialist records management skills required to implement the records management program and component recordkeeping systems are available to the organisation |
| 3.3 |
Skills for staff undertaking records management are appropriate to their positions and responsibilities and are kept up to date |
| 4 |
The records management program is implemented |
| 4.1 |
Records are made, captured and maintained in official recordkeeping systems in accordance with legal, regulatory and business needs |
| 4.2 |
Business systems meet identified requirements for making and maintaining records |
| 4.3 |
Current retention and disposal authorisation is in place for all records, regardless of format, of the public office |
| 4.4 |
Records are disposed of in accordance with authorised retention and disposal authorities and appropriate processes |
| 4.5 |
Staff are trained in recordkeeping practices and procedures, and training is appropriate to their positions |
| 4.6 |
Staff use official recordkeeping systems and services and have access to appropriate advice |
| 5 |
The records management program is monitored and reviewed |
| 5.1 |
All aspects of the records management program are regularly reviewed against performance objectives |
| 5.2 |
Opportunities are identified for improving the effectiveness, efficiency and quality of records management systems, processes and tools through regular monitoring and review |
| 5.3 |
Areas for improvement are addressed in records management planning |
