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Sample phrases for position descriptions relating to recordkeeping

CEO or equivalent | Managers | Records Manager/team or nominated senior officer | All personnel

  

Note: The information provided below is an example of phrases that could be used in the accountabilities section of position descriptions or in statements of duties. Sample information presented here may not be relevant to all public offices.

CEO or equivalent

Responsibility to ensure that the [public office] complies with the requirements of the State Records Act 1998 and regulations with respect to State records [taken from State Records Act Part 2, s.10]. OR

Overall responsibility to ensure that the [public office] complies with internal recordkeeping policy and procedures.

Managers

Responsibility to ensure that there are appropriate resources for records management and that all staff in their area are aware of and adhere to the records management policy and procedures.

Records Manager/team or nominated senior officer

Responsibility for compiling/distributing records management policy and procedures, providing education, advice and assistance to all staff in their use, and monitoring compliance.

All personnel

Responsibility for ensuring that they create records that will adequately document the business activities in which they take part, and that records created and received are captured into appropriate and authorised recordkeeping systems in accordance with the records management policy and procedures.

Note: Sample position descriptions for dedicated Records Managers and Records Officers are available in the guidelines on Building better records management skills on State Records' website.

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