Distributed management

Archives Outside blog - a meeting place for people who manage archival collections around New South Wales

'Distributed management' of State archives is an alternative to the standard option of transferring records to State Records' custody. Under the distributed management model, State records still become State archives when 'control' passes to State Records, but the records remain in the custody of another person. In most cases this will involve the responsible public office or a repository (such as a regional repository) storing and managing State archives by agreement with State Records.

Arrangements

Distributed management arrangements can cover records in any format or geographical location, but they are likely to be particularly relevant in cases where electronic records have to be managed as State archives, or where records of regional or community significance generated outside Sydney should be kept in the locality to which they relate. Apart form the holdings of regional repositories; collections that might be managed in this way could include the 'in-house archives' of some local councils, universities and cultural institutions.

A brief outline of the requirements of a distributed management agreement can be found in Recordkeeping in Brief 13: Distributed management of State archives.

Contact

If you are interested in keeping your archives through a distributed management agreement please contact:

Fiona Sullivan
Senior Project Officer, Distributed Management
Archives Control and Management
Ph: (02) 9673 1788
Email: distributed@records.nsw.gov.au