Digital recordkeeping
Rules, guidance and resources
Premier's Memoranda:
» M2009-11 NSW Standard on Digital Recordkeeping
» M2004-14 Use and Retention of Email for Government Communications
Standard for compliant recordkeeping in the digital environment:
» Standard on digital recordkeeping
» Short guide to implementing the Standard on digital recordkeeping
Building systems for managing digital records:
» Considering digital recordkeeping as part of systems development or procurement (RIB 52)
» Strategies for documenting Government business: The 'DIRKS' manual
» Introducing recordkeeping metadata (RIB 18)
» Selecting records management software (RIB 2)
» Checklist for assessing business systems (RIB 42)
» Workshop: Managing recordkeeping risk in business systems
» SharePoint 2010: recordkeeping considerations
» 2010 Digital recordkeeping survey
'How to' manage electronic documents and other digital records:
» Managing digital records
» Destroying digital records: When pressing delete is not enough (RIB 51)
» Email and other templates for creating digital records
» FAQs - Emails and recordkeeping (RIB 49)
» General Retention and Disposal Authority - Source Records That Have Been Migrated (GA 33)
» Guidelines on keeping web records
» Keeping recruitment records using e-Recruitment (RIB 56)
» Managing the message: Guidelines on managing formal and informal communications as records
» Managing shared drives (RIB 57)
» Records management and web 2.0
Digitisation of records
»General retention and disposal authority - Imaged records
» Managing digitisation programs and projects
» Blog post: Digitisation dilemmas
» Blog post: First case study on digitisation now available
» Blog post: Digitisation does not equal digital preservation!
» Managing digital records, Part 5.5 Digitisation of analogue audio and video
Ensuring the long term accessibility of digital records:
» Managing digital records
» Archives Advice: Protecting and handling magnetic media (NAA)
» Archives Advice: Protecting and handling optical disks (NAA)
» Digital records preservation in the NSW public sector: A discussion paper
Government policy on the management of email and other digital records:
» Policy on digital records preservation
» Policy on electronic recordkeeping
» Policy on electronic messages as records
The collaborative effort by public records institutions to develop strategies for digital records and archives:
» Australasian Digital Recordkeeping Initiative (ADRI) website
Advisory group of senior government managers assisting State Records with digital records strategy:
» Digital Records Advisory Group
Research and discussion papers:
» Digital records preservation discussion paper
» ICT Attitudes to records and recordkeeping: survey report
State Records' digital records strategy: Future Proof
State Records' digital records strategy is called Future Proof. To find out more about the strategy, go to the blog: http://futureproof.records.nsw.gov.au/
We post there regularly with news, case studies and reflections on issues relevant to digital recordkeeping, including the digital State archives project.
You can also follow us on Twitter: http://twitter.com/FutureProofNSW
