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Useful resources

State Records' website contains links to many practical tools and templates to help you improve recordkeeping in your public office. The table below sets out links to these tools to help you find what you need quickly.

If you are looking for... Then see...
Leaflets for staff on recordkeeping responsibilities » What have records got to do with me?
» Recordkeeping reminders
Templates for email, file notes, faxes and letters » Create and capture guidelines: Section 4.3
Training material for in-house adaptation and use by public offices » 'How to get ahead with recordkeeping' training material
Records control spreadsheet (MS Excel) Note: This is for small file systems only » How to take control of your records guidelines: 'Useful tools' section
A collection of tools and templates for the required elements of a records management program, designed for smaller organisations » Records management program toolkit for small public offices
Records survey forms and sample questionnaire » RIB 28: Help, We're Moving!
A model disaster plan » Timbuctoo City Council disaster plan (doc, 127 KB) (for a fictitious Council)
Information on creating and maintaining a disaster bin and/or disaster stores » Notes on creating and maintaining a disaster bin (doc, 32 KB) 
» Notes on creating and maintaining a disaster store (doc, 31 KB)
Examples of business classification schemes » Audit Office of NSW business classification scheme (doc, 27 KB)
» Department for Women business classification scheme (doc, 44 KB)
Examples of policy, procedures and other best practice documents from real NSW public sector organisations » Examples of policy, procedures and other best practice documents
Tools and tips in the DIRKS manual - including templates, case studies and other practical information » DIRKS manual - Tools and tips