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Fees and guarantees for copying State archives

Our schedule of copying charges and guarantees of service.

Schedule of Charges | Postage and Handling | Payment | Guarantees

Schedule of charges

Format Price
Photocopies (Black & White)
Loose papers (A4 & A3) 45¢ per page
Bound volumes; large format records (over A3)
$2.00 per page
Microform - microfilm reel, microfiche, aperture card (A4)
$1.00 per page
Microform - microfilm reel, microfiche, aperture card (A3)
$2.00 per page
Microform duplication
Microfilm reel $55.00 each
Microfiche $3.00 each
Digital images
High resolution TIFF/JPG files of original (uncopied State archives)
  • loose documents and photographs, maps and plans
  • bound volumes.
$25.00 each
High resolution TIFF/JPG files of microform $25.00 for the first image and $5.00 each additional image

Information Remember a poor quality original may produce a poor quality copy

Indexes Online - Copy orders Item Price

The cost for copying record items varies according to the size of the record and format it is being copied from.

Admin fee ($15.00) + Postage applies.

1841 Census $3.00
Assisted Immigrants $6.00
Bench of Magistrates $3.00
Child Care and Protection $3.00
Colonial Secretary's Papers $3.00
Convicts $1.50
Deceased Estate Files $15.00
Divorce $30.00
Gaol Photographs $3.00
Intestate Case Papers $30.00
Naturalization $1.50
Police Service Registers $3.00
Probate - early records $5.00
Probate Packets $30.00
Publicans' Licences $1.50
Quarter Sessions cases $5.00
Railway Employees - Nominal Roll of the First Railway Section (AIF) $3.00
Surveyor General's Maps and Plans $3.00

Important! Some records may be too fragile to copy.

Postage and handling


Postage for copy orders from KeyName Search and the individual Indexes Online is calculated according to the total items on your order or a standard charge of $4.00 will apply.

Overseas orders - add an additional $3.65 for postage

In the reading room

Express postage is available on request.

Number of pages NSW/ACT/VIC Other States
1-35 $2.75 $2.75
36-75 $3.85 $3.85
76-125 $6.60 $8.25
126-250 $7.70 $10.45
251-500 $8.80 $12.65
500+ POA POA
CD - standard postage $6.00 $6.00
CD - express postage POA POA


We accept payment in Australian dollars (AUD) only. Payment options are:

  • cash (only in the reading room)
  • credit card (MasterCard MasterCard and Visa Visa Card)
  • Money order (payable to State Records).

EFTpos facilities: in the reading room (minimum $10.00).

Credit card payments: incur a 0.4% surcharge from 1 July 2012. See the NSW Treasury Circular 12/13 ‘Agency recouping of merchant interchange fees’ for more information


Copy Service

Our turnaround times for copying completed in-house.

Working days are Mondays - Fridays, excluding Saturdays, Sundays and public holidays.

Copying Times
Reading room photocopy orders
  • up to 20 pages within 30 minutes
  • over 20 pages within 3 working days
Reader/prints of microform material
  • self service copying is provided in the reading room
Online copy order services
  • within 20 working days on receiving payment
  • up to 20 pages within 20 working days
  • over 20 pages - please discuss with staff when the order is placed
Urgent orders
  • within 5 working days and a 25% surcharge applies
Related content
Indexes Online