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Catchment Management Authorities to Disability Council of NSW

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Catchment Management Authorities | Charles Sturt University | Community Services, Department of | Corrective Services,  Department of | Crown Solicitor's Office | Delta Electricity | Dental Board of NSW | Disability Council of NSW

Catchment Management Authorities

These directions cover the records of all Catachment Management Authorities including, Border Rivers/Gwydir, Central West, Hawkesbury-Nepean, Hunter/Central Rivers, Lachlan, Lower Murray Darling, Murray, Murrumbidgee, Namoi, Northern Rivers, Southern Rivers, Sydney Metro and Western.

AD No. Description of records Access Direction
958 Scope
Staff/personnel records excluding summary records such as history cardsPrincipal records covered by the direction are the personnel files of staff and those records identified for permanent retention
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
959 Scope
Staff summary records, including registers and history cards
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
960 Scope
Publications, publicity and educational material in all formats
Early access
961 Scope
All records not covered by early access authorisations or closed to public access directions
Open

Charles Sturt University

AD No. Description of records Access Direction
573 Scope
Student recordsRecords include student files and records relating to special admission, assessment, grievances, complaints, misconduct, disciplinary action, termination, exclusion and appeals against, or reviews of, decisions on these matters.This direction covers records of Charles Sturt University, Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Wagga Agricultural College, Wagga Wagga Teachers' College, Mitchell College of Advanced Education, Bathurst Teachers' College, Orange Agricultural College, Goulburn College of Advanced Education and Goulburn Teachers' College.
Duration of CPA direction
50 years
Reason for CPA direction
personal information
Closed
574 Scope
Staff records
Records include personnel files of individual staff members and records relating to appointments, progression, termination, grievances, complaints, misconduct, disciplinary action and appeals against, or reviews of, decisions on these matters.
Records include personnel files of individual staff members and records relating to appointments, progression, termination, grievances, complaints, misconduct, disciplinary action and appeals against, or reviews of, decisions on these matters.
This direction covers records of Charles Sturt University, Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Wagga Agricultural College, Wagga Wagga Teachers' College, Mitchell College of Advanced Education, Bathurst Teachers' College, Orange Agricultural College, Goulburn College of Advanced Education and Goulburn Teachers' College.
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Personal information
Closed
575 Scope
Patient identifying medical records
Covers patient identifying medical records of students, staff and their dependents created by or on behalf of Charles Sturt University, Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Wagga Agricultural College, Wagga Wagga Teachers' College, Mitchell College of Advanced Education, Bathurst Teachers' College, Orange Agricultural College, Goulburn College of Advanced Education and Goulburn Teachers' College.
Duration of CPA direction
110 years from date of last action
Reason for CPA direction
Personal information
Closed
576 Scope
Council agendas, minutes and indexes
Covers the records of the governing bodies of Charles Sturt University and its precursor institutions: Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Mitchell College of Advanced Education and Goulburn College of Advanced Education.
Open
577 Scope
Academic Senate agendas, minutes and indexes
Covers the records of the academic senates or academic boards of Charles Sturt University and its precursor institutions: Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Mitchell College of Advanced Education and Goulburn College of Advanced Education.
Open
578 Scope
Records (including records of governance) of Charles Sturt University and its controlled entities relating to joint ventures, commercial arrangements and business operations.
Records relating to joint ventures, commercial arrangements and business operations including agreements, deeds, mortgages, bad debts ledgers/registers, associated correspondence and confidential deliberations of governing bodies including the University Council and its committees.
Duration of CPA direction
50 years
Reason for CPA direction
Commercial information which if disclosed could adversely affect the business affairs of individuals or organisations
Closed
579 Scope
All publications, promotional and publicity material, photographs and audio-visual media documenting the University and its precursor institutions.
Records include annual reports, handbooks, calendars, brochures, exhibition catalogues, award conferring ceremony programs, photographs, movie films, and video and sound recordings created by or on behalf of Charles Sturt University, Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Wagga Agricultural College, Wagga Wagga Teachers' College, Mitchell College of Advanced Education, Bathurst Teachers' College, Orange Agricultural College, Goulburn College of Advanced Education and Goulburn Teachers' College.
Early access
580 Scope
Records series, groups or classes (other than records of governance) of Charles Sturt University and its precursor institutions not specifically covered by Early Access Authorisations or Closed to Public Access Directions.
Includes agendas, minutes, correspondence, reports and other records in various formats of boards, committees, and organisational units not normally, or not primarily, dealing with or containing personal information about individual staff members or students.
Open

Community Services, Department of

AD No. Description of records Access Direction
464 Scope
Records relating to disciplinary inquiries and investigations affecting clients and or Departmental staff
Duration of CPA
100 years
Reason for CPA
Sensitive personal information
Closed
465 Scope
Adoption files
Duration of CPA direction
100 years
Reason for CPA direction
Sensitive personal information
Closed
466 Scope
Staff/personnel records
Duration of CPA direction
100 years
Reason for CPA direction
Sensitive personal information
Closed
467 Scope
Case filesRecords include ward files and child protection files
Duration of CPA direction
100 years
Reason for CPA direction
Sensitive personal information
Closed
468 Scope
Registers to case files
Duration of CPA direction
80 years
Reason for CPA direction
Personal information
Closed
469 Scope
Records of the former Aboriginal Directorate relating to individuals
Records include home loans, furniture loans, tenancy and property matters
Duration of CPA direction
70 years
Reason for CPA direction
Personal information
Closed
470 Scope
Publications and educational, promotional and training material (in all formats)
Early access
Access available immediately
471 Scope
All records not covered by early access authorisations or closed to public access directions
Open

Corrective Services, Department of

AD No. Description of records Access Direction
302 Scope
Records relating to the design and construction of correctional complexes, correctional centres and other places of detention and records relating to security
Duration of CPA direction
70 years from the date of the closure of the complex, centre or other place of detention
Reason for CPA direction
Security
Closed
303 Scope
Records relating to individual offenders and staff
Duration of CPA direction
70 years
Reason for CPA direction
Privacy and security
Closed
304 Scope
All records not covered by CPA directions
Open

Crown Solicitor's Office

AD No. Description of records Access Direction
1164 Scope
Crown Solicitor's Office Reference Collection (master copies) of both electronic and hard copies of Advices, Submissions and Opinions (excluding the Anti-Discrimination Board of NSW) Held by State Records
Duration of CPA direction
35 years
Reason for CPA direction
- Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies.
- Information which is protected under secrecy or confidentiality provisions in other legislation
- Disclosure would jeopardise the future provisions of information
- Information whose disclosure could compromise the security of the public office, an organisation or place regulated by the public office or any other public office, or threatens the safety of any person.
Closed
1165 Scope
Crown Solicitor's Office Reference Collection (master copies) of both electronic and hard copies of Advices, Submissions and Opinions relating to the Anti-Discrimination Board  held by State Records
Duration of CPA direction
75 years
Reason for CPA direction
- Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies.
- Information which is protected under secrecy or confidentiality provisions in other legislation
- Disclosure would jeopardise the future provisions of information
- Information whose disclosure could compromise the security of the public office, an organisation or place regulated by the public office or any other public office, or threatens the safety of any person.
Closed
1166

Scope
Legal records not relating to: children, utility assets , substantial ongoing agreements, NSW Registry of Births, Deaths and Marriages, NSW Ombudsman or court orders of suppression which over ride the closed period
Duration of CPA direction
75 years from close of matter
Reason for CPA direction
- Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies
- Sensitive personal information
- Disclosure would jeopardise the future provision of information

Closed
1167

Scope
Legal records for which a court order overrides the closed periods set out in the relevant access directions authorised by the Crown Solicitor's Office
Duration of CPA direction
Period of the court order
Reason for CPA direction
- Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies

Closed
1168 Scope
Legal records of the Registry of Births, Deaths and Marriages not relating to personal information
Open
1169

Scope
Legal records of the Registry of Births, Deaths and Marriages relating to personal information

Duration of CPA direction
100 years from closure of matter
Reason for CPA direction
- Sensitive personal information
- Information provided under an expectation for confidentiality or to which a legal obligation of confidentiality still applies
- Disclosure would jeopardise the future provision of information

Closed
1170 Scope
Legal records relating to substantial agreements containing commercial in confidence material, which relates to the delivery, construction , commercial developments and activities (excluding records of the NSW Registry of Births Deaths and Marriages and NSW Ombudsman)
Duration of CPA direction
30 years from expiry of agreement or 75 years , whichever is the longest
Reason for CPA direction
- Public Safety
- Information provided under an expectation for confidentiality or to which a legal obligation of confidentiality still applies
Closed
1171 Scope
Legal records relating to children (excluding records of the NSW Registry of Births Deaths and Marriages)
Duration of CPA direction
100 years
Reason for CPA direction
- Sensitive personal information
- Information provided under an expectation for confidentiality or to which a legal obligation of confidentiality still applies. Disclosure would jeopardise the future provision of information.
Closed
1172 Scope
Legal records of the NSW Ombudsman not relating to children
Open
1173

Scope
Legal records relating to utility assets and related security issues which if publicly available may compromise public safety.  Includes substations, communications towers, correctional complexes, correctional centres and other places of detention

Duration of CPA direction
30 years after the utility it relates to ceases to operate or 75 years which ever is the longest.
Reason for CPA direction
- Public Safety
-  Information provided under an expectation for confidentiality or to which a legal obligation of confidentiality still applies

Closed
1174 Scope
Minutes of the CSO Executive meetings, agenda and papers. Minutes of Team Leaders meetings, agenda and papers
Open
1175 Scope
Executive issues
Open
1176 Scope
CSO commercialisation - records relating to the commercialisation of the Crown Solicitor's Office
Open
1177 Scope
Organisation policies required under s.12 of the Government Information (Public Access) Act 2009
Early access - Access available immediately
1178 Scope
Organisation policies not required under s.12 of the Government Information (Public Access) Act 2009
Open
1179 Scope
Staff personnel records excluding summary records such as history cards. Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention in the GDA for personnel records
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Records likely to contain sensitive personal information
Closed
1180 Scope
Staff summary records, including registers and history cards
Duration of CPA direction
50 years
Reason for CPA direction
Records likely to contain personal information
Closed
1181 Scope
Publications, publicity and educational material in all formats produced for external use
Open
1182 Scope
All records not covered by early access authorisations or closed to public access directions
Open

Delta Electricity

AD No. Description of records Access Direction
1054 Scope
Records covered by this direction are all those records documenting and relating to the design, construction, modification, operation, management and maintenance and security measures of the organisations utility assets including buildings, substations, transmission lines, pump stations, pipelines, dams and associated structures.Principal records covered by this direction are records relating to the design, construction, operation and maintenance of utility assets and related security issues, which if publicly available, may compromise public safety. these include but are not limited to:
- design and construction specifications, contracts, plans and reports
- operating and maintenance manuals
- drawings
- maintenance, plans, reports, schedules and inspections
- safety, maintenance, conditions and operational audits
- emergency and contingency plans
- security plans, reports and procedures
- risk assessments, reviews, plans and profiles
- asset condition reports
- assets policies, procedures and standards
- photographs showing detailed technical engineering features of significant structural elementsRecords include information in any form including photographs and includes the records predecessors
Duration of CPA direction
Life of the asset plus 7 years
Reason for CPA direction
Public safety
Closed
1055 Scope
Staff summary records, including registers and history cards 
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
1056 Scope
Staff/personnel records excluding summary records such as history cardsPrincipal records covered by the direction are the personnel files, training records and medical filesThe records include those of predecessor agencies
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Personal information
Closed
1057 Scope
Claims and case management records relating to individuals and specific incidents, including compensation, public liability, professional negligence, personal injury and property damage.Records relating to investigations of accidents, incidents and fatalities. Covers reportable incidents and their management.
The records include those of predecessor agencies.
Duration of CPA direction
50 years from date of last action
Reason for CPA direction
Sensitive personal information
Information considered confidential and to which an obligation of confidentiality still applies
Information that could have an adverse effect on the business affairs of an individual or organisation
Closed
1058 Scope
Commercial confidential information.
records relating to contracts, agreements and deeds, joint ventures, commercial arrangements and business operations.Records include but are not limited to agreements for sale, mortgage agreements, bad debts, leasing agreements and licensing.
The records include those of predecessor agencies
Duration of CPA direction
50 Years from date of last action
Reason for CPA direction
records containing commercial in confidence material and or information that could have an adverse effect on the business affairs of an individual or organisation
Closed
1059 Scope
Publications, publicity and educational material in all formats
Early access
1060 Scope
All records not covered by early access authorisations or closed to public access directions
Open

Dental Board of NSW

AD No. Description of records Access Direction
1186

Scope
All records not covered by early access authorisations or closed to public access directions.

Includes minutes of meetings

Open
1187

Scope
Disciplinary records and Dentists' files
Duration of CPA direction
60 years
Reason for CPA direction

Personal information

Closed
1188

Scope

Publications, including Annual Reports and list of registration for dentists

Early access

Disability Council of NSW

AD No. Description of records Access Direction
320 Scope
Staff personnel records
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
321 Scope
Publications
Early access
322 Scope
All records not covered by a closed to public access direction or authorised for early access
Open