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NSW Centenary of Federation Committee to NSW Rural Assistance Authority

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NSW Centenary of Federation Committee | NSW Fire Brigades | NSW Health | NSW Maritime | NSW Medical Board | NSW Ombudsman | NSW Police Service | NSW Registry of Births, Deaths & Marriages | NSW Rural Assistance Authority | NSW Centenary of Federation Committee | NSW Fire Brigades

NSW Centenary of Federation Committee

AD No. Description of records Access Direction
258 Scope
All records transferred as State archives to State Records
Early Access
access after 10 years

NSW Fire Brigades

AD No. Description of records Access Direction
169 Scope
Staff/personnel records
Duration of CPA direction
50 years from date of last action
Reason for CPA direction
Personal information
Closed
170 Scope
Publications, publicity material, newspaper cuttings
Early access
171 Scope
All records not covered by AD 169 or those records authorised for early access
Open

NSW Health

AD No. Description of records Access Direction
7 Scope
Patient identifying health records including autopsy records and forensic records such as research, ethics approvals, body identification and medico-legal opinions by forensic pathologists.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health)
Duration of CPA direction
110 years
Reason for CPA direction
Information provided under an expectation of confidentiality
Legal obligation of confidentiality still applies
Sensitive personal information
Unreasonably discloses personal affairs
Closed
30 Scope
All records created by the former Liverpool Asylum, 1890-1959.
Exception to AD 7.
Open
368 Scope
Staff personnel records excluding summary records such as registers, indexes and salary cards
Principal records covered by the direction are the personnel files and service records of staff and those records identified for permanent retention under the Personnel General Disposal Authority.
Records related to disciplinary/misconduct matters and criminal record checks/assessments are also covered by this direction.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health).
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
369 Scope
Staff summary records
Records include summary records such as registers, indexes and salary cards.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health).
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
370 Scope
Crown St Hospital estray records not covered by closed to public access directions and early access authorisations
Open
547 Scope
Administrative, personnel and finance/accounting records not covered by closed to public access directions or early access authorisations.
Records primarily covered by this direction are those administrative, personnel and finance/accounting records identified as having a retention period in excess of 30 years or required as a State archive under the General Retention and Disposal Authority for NSW Health. It does not cover patient identifying medical records, staff records, films or publications.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health)
Open
548 Scope
Claims and case management records relating to individuals and specific incidents, including compensation, public liability, professional negligence, personal injury and property damage. Covers reportable incidents and their management.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health)
Duration of CPA direction
100 years from last action
Reason for CPA direction
Sensitive and/or personal information
Closed
549 Scope
Records relating to offences investigated and/or prosecuted by NSW Health.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health).
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive and/or personal information
Closed
550 Scope
Records identifying persons protected under the Protected Disclosures legislation.
Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health)
Duration of CPA direction
90 years
Reason for CPA direction
Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies.
Sensitive personal information.
Disclosure could jeopardise the future of provision of information
Closed
551 Scope
Film and video material commissioned by the NSW Health Department, Health Administration Corporation, Ambulance Service of NSW or a Public Health organisation and transferred to State Records as State archives.
Publications and educations, promotional and training material in (all formats) transferred to State Records as State archives by the Department of Health, Health Administration Corporation, Ambulance Service of NSW or Public Health organisation.
Early access
Access for viewing only
Requests for copies to be directed to and authorised by the transferring agency.

NSW Maritime

AD No. Description of records Access Direction
990 Scope
Staff/personnel records excluding summary records such as history cards
Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
991 Scope
Staff summary records, including registers and history cards
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
992 Scope
Publications, publicity and educational material in all formats
Early access
993 Scope
All records not covered by early access authorisations or closed to public access directions
Open

NSW Medical Board

AD No. Description of records Access Direction
314 Scope
Staff and personnel records
Duration of CPA direction
80 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
315 Scope
Bad debts ledgers and registers
Duration of CPA direction
50 years
Reason for CPA direction
Information that could have an adverse effect on the business affairs of an individual
Closed
316 Scope
All records not covered by closed to public access directions
Open

NSW Ombudsman

AD No. Description of records Access Direction
509 Scope
Publications, publicly available material , promotional, educational material
Records include Annual reports, Special Reports to Parliament, Discussion papers, Guidelines, Factsheets and Brochures. Records relating to presentations and addresses given by the Ombudsman and previous Ombudsman papaers and conference records.
Master copies of approved plans, circulars and procedures manuals created by Ombudsman's Office. Records relating to Freedom of Information annual statement of affairs. records relating to legislative reviews, Acts and legislation.
Early access
510 Scope
Records relating to controlled operations and telecommunications interception.
Records relating to the review of child deaths.
Records relating to the Witness Protection Program and appeals under the Child Protection (Offenders Registration) - Act 2000
Records relating to legal matters about children and investigations about children.
Duration of CPA direction
90 years
Reason for CPA direction
Information provided under an expectation of confidentiality, or to which a legal obligation of confidentiality still applies
Sensitive personal information
Disclosure of information could jeopardise the future provision of information.
Information whose disclosure could compromise the security of the Ombudsman, another public office or threaten the safety of any person
Closed
511 Scope
Records of Freedom of Information requests, protected disclosures and privacy records
Duration of CPA direction
60 years
Reason forCPA direction
Personal information
Closed
512 Scope
Records relating to personnel including summary records and personnel Profile reports from CHRIS Payroll (Human resources Database) and or ACCESS database and records of staff who have made a significant contribution to the organisation.
Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention in the GDA for personnel records.
Duration of CPA direction
50 years 
Reason for CPA direction
Personal Information
Closed
513 Scope
All records not covered by early access authorisations or closed to public access directions
Open

NSW Police Force

AD No. Description of records Access Direction
144 Scope
Police Gazettes, 1862 - 1977
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive personal information
Closed
145 Scope
Register of booth licences, Office of Superintendent Licences, 1931 - 1959
Open
146 Scope
Register of additional car permits issued under the Liquor Act, Office of Superintendent of Licences, 1934 - 1954
Open
147 Scope
Register of colonial wine licence renewals, Office of Superintendent; Licences, 1922 - 1932
Open
148 Scope
Record of convictions against publicans for unbranded liquor, Office of Superintendent, 1937 - 1948
Open
149 Scope
Register of leave of absence from licensed premises maintained by District Inspector, Metropolitan District, Office of Superintendent, 1944 - 1958
Open
150 Scope
Register of samples of liquor purchased under the Pure Food Act, Office of Superintendent, 1912 - 1914
Open
151 Scope
Record of accounts, sample forms and instructions, Office of Superintendent, 1922
Open
152 Scope
Instructions to Police Officers during the Royal visit, Commissioner of Police, 1954
Open
153 Scope
Sample forms of accounts and instructions for their use, Commissioner of Police, 1922
Open
154 Scope
State and interstate telegraphic code, Commissioner of Police, 1915
Open
155 Scope
Register of music permits issued under the Liquor Act, Office of Superintendent, 1940 - 1959
Open
156 Scope
Register of material alterations approved for licensed premises, Office of Superintendent, 1927 - 1959
Open
157 Scope
Public Relations Office: Subject files, all files except the CIB file see AD **, Commissioner of Police,1957 - 1969
Open
216 Scope
Register of Circular memoranda sent, 1906 - 1916, NRS 10930
Record of Circulars sent, 1914 - 1915, NRS 10931
Jewellery reference book, 1951, NRS 10973
History and Constitution of the Police Force in NSW, no date, CGS 10962
Registers of communications received and despatched, 1879 - 1920, NRS 10927
Open
296 Scope
Hotel license files, Phillip Street Police Station, 1940 -64, CGS 11865
Open
297 Scope
Hotel inspection cards, Phillip Street Police Station, 1951 - 64, CGS 11866
Open
298 Scope
Restaurant license files, Phillip Street Police Station, 1940 - 64, CGS 11867
Open
299 Scope
Australian wine license files, Phillip Street Police Station, 1940 - 64, CGS 11868
Open
300 Scope
Spirit license files, Phillip Street Police Station, 1940 - 64, CGS 11869
Open
301 Scope
License cards, Phillip Street Police Station, 1940 -64, CGS 11870
Open
340 Scope
Police Service records
Duration of CPA direction
30 years from separation
Reason for CPA direction
Sensitive personal information
Closed
341 Scope
Police service cards
Duration of CPA direction
30 years from an individual's exit from the Service
Reason for CPA direction
Sensitive personal information
Closed
342 Scope
Record of occurrencesCharge books and Indexes to Charge Books
Duration of CPA direction
100 years
Reason for CPA direction
Sensitive personal information
Closed
343 Scope
Police Weekly (internal publication)
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive personal information
Closed
344 Scope
Records Management System (RMS) files Originally the Commissioner's correspondence
Files document policies and procedures including unsolved murders, missing persons, reports on operations (c1956 - c1995)
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive personal information
Closed
682 Scope
Circulars, memoranda and circular memoranda sent
(includes NRS 10929)
Duration of CPA direction
70 years
Reason for CPA direction
Personal information and safety and security
Closed
1065 Scope
Functional records of the former Special Branch
Duration of CPA direction
100 years from date of last action
Reason for CPA direction
Records contain information given in confidence
Records contain information the disclosure of which could jeopardise the future provision of information to public office, particularly a public office performing an investigative role
Closed
1096 Scope
Unemployed food relief books
Including from Murrurundi Police Station
Open
1097

Scope
Report of missing persons book
Including from Trangie Police Station
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive personal information

Closed
1113 Scope
Police criminal photo books
Duration of CPA direction
70 years
Reason for CPA direction
Personal information and Safety and security
Closed
1114

Scope
Special bundles
Duration of CPA direction
70 years
Reason for CPA direction
Personal information and Safety and security

Closed
1190 Scope
Public Affairs: Sitreps -  The Situation Reports (Sitreps) contain the following information: initiating command; sitrep number; officer in charge; COPS event number; media status (not for press / for press); time and date; issue (eg missing persons, house fires, critical incidents and other criminal activities); background; current position; further action; signature, rank and phone number of relevant officers and date.
Duration of CPA direction
70 years
Reason for CPA direction
Safety and security
Closed
1191

Scope
Miscellaneous Duty and Licensing Books / Extraneous Duty Books -  The information given here includes details of the licensing of various activities and Police involvement in various functions: Licences under Auctioneers, Stock and Station and Real Estate Agents Act; Licences under Business Agents Act; Licences under Charitable Collections Act; Cinematograph Films(Australian Quota) Act - registration of exhibitors; Explosives Licenses; Accident interviews; Hawkers and Peddlers’ Licences; Inflammable Liquid Licences; Holders of licences under section 463 of the Crimes Act; Licences under Liquor Act; Poisons Act Certificates; Licences under Theatres and Public Halls Act; Racecourse Licences; Sunday Trading Licences; Wool, Hide and Skin Dealers Act; Dogs destroyed; Second Hand Dealers Licences; List of extraneous appointments; Wide load permits; Records of Safety First Lectures at schools; Arms and appointments; Record of poker machines; Juvenile cautions and Disqualified drivers.
Duration of CPA direction
80 years
Reason for CPA direction
Personal information

Closed

NSW Registry of Births, Deaths & Marriages

AD No. Description of records Access Direction
623 Scope
Records relating to birth registration and applications to change birth details such as change of sex
Note: Access to the information in these records is only available through the NSW Registry of Births Deaths and Marriages unless otherwise authorised by the Registrar
Duration of CPA direction
100 years
Reason for CPA direction
Personal information
Closed
624

Scope
Records relating to the registration of marriage
Note: Access to the information in these records is only available through the NSW Registry of Births Deaths and Marriages unless otherwise authorised by the Registrar
Duration of CPA direction
50 years
Reason for CPA direction
Personal information

Closed
625 Scope
Records relating to the registration of deaths
Note: Access to the information in these records is only available through the NSW Registry of Births Deaths and Marriages unless otherwise authorised by the Registrar
Open
626 Scope
Staff/personnel records excluding summary records
Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention in the GD for personnel records
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Personal information
Closed
627 Scope
Staff summary records, including registers and history cards
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
628 Scope
All records not covered by early access authorisations or closed to public access directions
Open

NSW Rural Assistance Authority

AD No. Description of records Access Direction
398 Scope
Records relating to client loans
Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board
Duration of CPA direction
50 years
Reason for CPA direction
Sensitive personal information
Information that could have adverse effect on the business affairs of an individual
Closed
399 Scope
Staff/personnel records excluding staff salary/history cards
Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention under GDAs with the exception of staff salary/history cards
Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
400 Scope
Publications, publicity and promotional material in all formats including annual reports
Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board
Early access
401 Scope
All records not covered by early access authorisations or closed to public access directions
Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board
Open