NSW Centenary of Federation Committee to NSW Rural Assistance Authority
Filed under:
access directions
NSW Centenary of Federation Committee | NSW Fire Brigades | NSW Health | NSW Maritime | NSW Medical Board | NSW Ombudsman | NSW Police Service | NSW Registry of Births, Deaths & Marriages | NSW Rural Assistance Authority | NSW Centenary of Federation Committee | NSW Fire Brigades
NSW Centenary of Federation Committee
| AD No. | Description of records | Access Direction |
|---|---|---|
| 258 | Scope All records transferred as State archives to State Records |
Early Access access after 10 years |
NSW Fire Brigades
| AD No. | Description of records | Access Direction |
|---|---|---|
| 169 | Scope Staff/personnel records Duration of CPA direction 50 years from date of last action Reason for CPA direction Personal information |
Closed |
| 170 | Scope Publications, publicity material, newspaper cuttings |
Early access |
| 171 | Scope All records not covered by AD 169 or those records authorised for early access |
Open |
NSW Health
| AD No. | Description of records | Access Direction |
|---|---|---|
| 7 | Scope Patient identifying health records including autopsy records and forensic records such as research, ethics approvals, body identification and medico-legal opinions by forensic pathologists. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health) Duration of CPA direction 110 years Reason for CPA direction Information provided under an expectation of confidentiality Legal obligation of confidentiality still applies Sensitive personal information Unreasonably discloses personal affairs |
Closed |
| 30 | Scope All records created by the former Liverpool Asylum, 1890-1959. Exception to AD 7. |
Open |
| 368 | Scope Staff personnel records excluding summary records such as registers, indexes and salary cards Principal records covered by the direction are the personnel files and service records of staff and those records identified for permanent retention under the Personnel General Disposal Authority. Records related to disciplinary/misconduct matters and criminal record checks/assessments are also covered by this direction. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health). Duration of CPA direction 100 years from date of birth Reason for CPA direction Sensitive personal information |
Closed |
| 369 | Scope Staff summary records Records include summary records such as registers, indexes and salary cards. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health). Duration of CPA direction 50 years Reason for CPA direction Personal information |
Closed |
| 370 | Scope Crown St Hospital estray records not covered by closed to public access directions and early access authorisations |
Open |
| 547 | Scope Administrative, personnel and finance/accounting records not covered by closed to public access directions or early access authorisations. Records primarily covered by this direction are those administrative, personnel and finance/accounting records identified as having a retention period in excess of 30 years or required as a State archive under the General Retention and Disposal Authority for NSW Health. It does not cover patient identifying medical records, staff records, films or publications. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health) |
Open |
| 548 | Scope Claims and case management records relating to individuals and specific incidents, including compensation, public liability, professional negligence, personal injury and property damage. Covers reportable incidents and their management. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health) Duration of CPA direction 100 years from last action Reason for CPA direction Sensitive and/or personal information |
Closed |
| 549 | Scope Records relating to offences investigated and/or prosecuted by NSW Health. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health). Duration of CPA direction 70 years Reason for CPA direction Sensitive and/or personal information |
Closed |
| 550 | Scope Records identifying persons protected under the Protected Disclosures legislation. Direction covers the records of Public Health Organisations, Department of Health, Health Administration Corporation and Ambulance Service of NSW (NSW Health) Duration of CPA direction 90 years Reason for CPA direction Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies. Sensitive personal information. Disclosure could jeopardise the future of provision of information |
Closed |
| 551 | Scope Film and video material commissioned by the NSW Health Department, Health Administration Corporation, Ambulance Service of NSW or a Public Health organisation and transferred to State Records as State archives. Publications and educations, promotional and training material in (all formats) transferred to State Records as State archives by the Department of Health, Health Administration Corporation, Ambulance Service of NSW or Public Health organisation. |
Early access Access for viewing only Requests for copies to be directed to and authorised by the transferring agency. |
NSW Maritime
| AD No. | Description of records | Access Direction |
|---|---|---|
| 990 | Scope Staff/personnel records excluding summary records such as history cards Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention Duration of CPA direction 100 years from date of birth Reason for CPA direction Sensitive personal information |
Closed |
| 991 | Scope Staff summary records, including registers and history cards Duration of CPA direction 50 years Reason for CPA direction Personal information |
Closed |
| 992 | Scope Publications, publicity and educational material in all formats |
Early access |
| 993 | Scope All records not covered by early access authorisations or closed to public access directions |
Open |
NSW Medical Board
| AD No. | Description of records | Access Direction |
|---|---|---|
| 314 | Scope Staff and personnel records Duration of CPA direction 80 years from date of birth Reason for CPA direction Sensitive personal information |
Closed |
| 315 | Scope Bad debts ledgers and registers Duration of CPA direction 50 years Reason for CPA direction Information that could have an adverse effect on the business affairs of an individual |
Closed |
| 316 | Scope All records not covered by closed to public access directions |
Open |
NSW Ombudsman
| AD No. | Description of records | Access Direction |
|---|---|---|
| 509 | Scope Publications, publicly available material , promotional, educational material Records include Annual reports, Special Reports to Parliament, Discussion papers, Guidelines, Factsheets and Brochures. Records relating to presentations and addresses given by the Ombudsman and previous Ombudsman papaers and conference records. Master copies of approved plans, circulars and procedures manuals created by Ombudsman's Office. Records relating to Freedom of Information annual statement of affairs. records relating to legislative reviews, Acts and legislation. |
Early access |
| 510 | Scope Records relating to controlled operations and telecommunications interception. Records relating to the review of child deaths. Records relating to the Witness Protection Program and appeals under the Child Protection (Offenders Registration) - Act 2000 Records relating to legal matters about children and investigations about children. Duration of CPA direction 90 years Reason for CPA direction Information provided under an expectation of confidentiality, or to which a legal obligation of confidentiality still applies Sensitive personal information Disclosure of information could jeopardise the future provision of information. Information whose disclosure could compromise the security of the Ombudsman, another public office or threaten the safety of any person |
Closed |
| 511 | Scope Records of Freedom of Information requests, protected disclosures and privacy records Duration of CPA direction 60 years Reason forCPA direction Personal information |
Closed |
| 512 | Scope Records relating to personnel including summary records and personnel Profile reports from CHRIS Payroll (Human resources Database) and or ACCESS database and records of staff who have made a significant contribution to the organisation. Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention in the GDA for personnel records. Duration of CPA direction 50 years Reason for CPA direction Personal Information |
Closed |
| 513 | Scope All records not covered by early access authorisations or closed to public access directions |
Open |
NSW Police Force
| AD No. | Description of records | Access Direction |
|---|---|---|
| 144 | Scope Police Gazettes, 1862 - 1977 Duration of CPA direction 70 years Reason for CPA direction Sensitive personal information |
Closed |
| 145 | Scope Register of booth licences, Office of Superintendent Licences, 1931 - 1959 |
Open |
| 146 | Scope Register of additional car permits issued under the Liquor Act, Office of Superintendent of Licences, 1934 - 1954 |
Open |
| 147 | Scope Register of colonial wine licence renewals, Office of Superintendent; Licences, 1922 - 1932 |
Open |
| 148 | Scope Record of convictions against publicans for unbranded liquor, Office of Superintendent, 1937 - 1948 |
Open |
| 149 | Scope Register of leave of absence from licensed premises maintained by District Inspector, Metropolitan District, Office of Superintendent, 1944 - 1958 |
Open |
| 150 | Scope Register of samples of liquor purchased under the Pure Food Act, Office of Superintendent, 1912 - 1914 |
Open |
| 151 | Scope Record of accounts, sample forms and instructions, Office of Superintendent, 1922 |
Open |
| 152 | Scope Instructions to Police Officers during the Royal visit, Commissioner of Police, 1954 |
Open |
| 153 | Scope Sample forms of accounts and instructions for their use, Commissioner of Police, 1922 |
Open |
| 154 | Scope State and interstate telegraphic code, Commissioner of Police, 1915 |
Open |
| 155 | Scope Register of music permits issued under the Liquor Act, Office of Superintendent, 1940 - 1959 |
Open |
| 156 | Scope Register of material alterations approved for licensed premises, Office of Superintendent, 1927 - 1959 |
Open |
| 157 | Scope Public Relations Office: Subject files, all files except the CIB file see AD **, Commissioner of Police,1957 - 1969 |
Open |
| 216 | Scope Register of Circular memoranda sent, 1906 - 1916, NRS 10930 Record of Circulars sent, 1914 - 1915, NRS 10931 Jewellery reference book, 1951, NRS 10973 History and Constitution of the Police Force in NSW, no date, CGS 10962 Registers of communications received and despatched, 1879 - 1920, NRS 10927 |
Open |
| 296 | Scope Hotel license files, Phillip Street Police Station, 1940 -64, CGS 11865 |
Open |
| 297 | Scope Hotel inspection cards, Phillip Street Police Station, 1951 - 64, CGS 11866 |
Open |
| 298 | Scope Restaurant license files, Phillip Street Police Station, 1940 - 64, CGS 11867 |
Open |
| 299 | Scope Australian wine license files, Phillip Street Police Station, 1940 - 64, CGS 11868 |
Open |
| 300 | Scope Spirit license files, Phillip Street Police Station, 1940 - 64, CGS 11869 |
Open |
| 301 | Scope License cards, Phillip Street Police Station, 1940 -64, CGS 11870 |
Open |
| 340 | Scope Police Service records Duration of CPA direction 30 years from separation Reason for CPA direction Sensitive personal information |
Closed |
| 341 | Scope Police service cards Duration of CPA direction 30 years from an individual's exit from the Service Reason for CPA direction Sensitive personal information |
Closed |
| 342 | Scope Record of occurrencesCharge books and Indexes to Charge Books Duration of CPA direction 100 years Reason for CPA direction Sensitive personal information |
Closed |
| 343 | Scope Police Weekly (internal publication) Duration of CPA direction 70 years Reason for CPA direction Sensitive personal information |
Closed |
| 344 | Scope Records Management System (RMS) files Originally the Commissioner's correspondence Files document policies and procedures including unsolved murders, missing persons, reports on operations (c1956 - c1995) Duration of CPA direction 70 years Reason for CPA direction Sensitive personal information |
Closed |
| 682 | Scope Circulars, memoranda and circular memoranda sent (includes NRS 10929) Duration of CPA direction 70 years Reason for CPA direction Personal information and safety and security |
Closed |
| 1065 | Scope Functional records of the former Special Branch Duration of CPA direction 100 years from date of last action Reason for CPA direction Records contain information given in confidence Records contain information the disclosure of which could jeopardise the future provision of information to public office, particularly a public office performing an investigative role |
Closed |
| 1096 | Scope Unemployed food relief books Including from Murrurundi Police Station |
Open |
| 1097 |
Scope |
Closed |
| 1113 | Scope Police criminal photo books Duration of CPA direction 70 years Reason for CPA direction Personal information and Safety and security |
Closed |
| 1114 |
Scope |
Closed |
| 1190 | Scope Public Affairs: Sitreps - The Situation Reports (Sitreps) contain the following information: initiating command; sitrep number; officer in charge; COPS event number; media status (not for press / for press); time and date; issue (eg missing persons, house fires, critical incidents and other criminal activities); background; current position; further action; signature, rank and phone number of relevant officers and date. Duration of CPA direction 70 years Reason for CPA direction Safety and security |
Closed |
| 1191 |
Scope |
Closed |
NSW Registry of Births, Deaths & Marriages
| AD No. | Description of records | Access Direction |
|---|---|---|
| 623 | Scope Records relating to birth registration and applications to change birth details such as change of sex Note: Access to the information in these records is only available through the NSW Registry of Births Deaths and Marriages unless otherwise authorised by the Registrar Duration of CPA direction 100 years Reason for CPA direction Personal information |
Closed |
| 624 |
Scope |
Closed |
| 625 | Scope Records relating to the registration of deaths Note: Access to the information in these records is only available through the NSW Registry of Births Deaths and Marriages unless otherwise authorised by the Registrar |
Open |
| 626 | Scope Staff/personnel records excluding summary records Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention in the GD for personnel records Duration of CPA direction 100 years from date of birth Reason for CPA direction Personal information |
Closed |
| 627 | Scope Staff summary records, including registers and history cards Duration of CPA direction 50 years Reason for CPA direction Personal information |
Closed |
| 628 | Scope All records not covered by early access authorisations or closed to public access directions |
Open |
NSW Rural Assistance Authority
| AD No. | Description of records | Access Direction |
|---|---|---|
| 398 | Scope Records relating to client loans Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board Duration of CPA direction 50 years Reason for CPA direction Sensitive personal information Information that could have adverse effect on the business affairs of an individual |
Closed |
| 399 | Scope Staff/personnel records excluding staff salary/history cards Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention under GDAs with the exception of staff salary/history cards Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board Duration of CPA direction 100 years from date of birth Reason for CPA direction Sensitive personal information |
Closed |
| 400 | Scope Publications, publicity and promotional material in all formats including annual reports Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board |
Early access |
| 401 | Scope All records not covered by early access authorisations or closed to public access directions Includes records of predecessor agencies Rural Assistance Board, Farmers' Relief Board and Rural Reconstruction Board |
Open |
