State Records Home
Personal tools
You are here :: Home The State Archives Register of Access Directions Alphabetical by public office University of Technology, Sydney to WorkCover Authority of NSW

University of Technology, Sydney to WorkCover Authority of NSW

Filed under:

University of Technology, Sydney | University of Western Sydney | Waste Service NSW | Water and Energy, Department of | Wild Dog Destruction Board | WorkCover Authority of NSW | World Youth Day Co-ordination Authority

University of Technology, Sydney

AD No.Description of recordsAccess Direction
1236 Scope
Staff records [except summary records]. Including records in any format. All records pertaining to staff, including personnel history, salary, promotion, superannuation, workers compensation, case management, disciplinary matters. This access directions also covers records from antecedent institutions and information pertaining to personal; affairs and employment matters of individual staff held in related files, such as committee records. Duration of CPA direction
70 years
Reason for CPA direction
Unreasonable disclosure of personal affairs
Closed
1237 Scope
Staff summary records including history cards
Duration of CPA direction
50 years
Reason for CPA direction
Unreasonable disclosure of personal affairs
Closed
1238 Scope
Student records in any format. Student records are defined as records relating to the administration of individual students from their application to graduation, including results and attainments. This access direction also covers Committee, Faculty Board and general administrative records contain information about individual students. 
Duration of CPA direction
50 years
Reason for CPA direction
Unreasonable disclosure of personal affairs
Closed
1239 Scope
Patient identifying records held by the University and its controlled entities. Including patient files from the Health Service, Counselling Service and Traditional Medicine Clinic.
Duration of CPA direction
110 years
Reason for CPA direction
Unreasonable disclosure of personal affairs
Closed
1240 Scope
Plans of buildings occupied by the University, including related files containing plans. 
Duration of CPA direction
While buidling is current
Reason for CPA direction
Public safety and security
Closed
1241

Scope
Records relating to the commercial/business interests of the University, it's controlled entities, external parties or individuals, including records related to joint ventures, commercial arrangements, consultancies, commercial property and business operations (excluding legal reporting requirements associated with contracts and commercial activities).

Duration of CPA direction
50 Years
Reason for CPA direction
Disclosure could adversely affect the business affairs of the organisation, external parties or individuals

Closed
1242 Scope
Publications and publicity material in all formats
Early access
1243 Scope
All records not covered by early access authorisations or closed to public access directions 
Open

University of Western Sydney

AD No.Description of recordsAccess Direction
594 Scope
Personnel recordsRecords include:
- staff appointment records
- termination records
- promotions records
- staff personnel files-records of complaints by or against staff members
- misconduct records
- records of disputes between the University and individual staff members
- summary records such as personal history cards
- information held in human resources systems (such as Alesco)
- any other records containing sensitive personal relating to identifiable staff
The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive personal information
Closed
595 Scope
Student records
Records include:
- student files
- transcripts
- results
- practicum
- records relating to student misconduct
- records of disputes between the University and students-student assessments
- summary records such as student history cards
- information held in student information systems (such as Callista)
- any other records containing sensitive personal information relating to individual studentsThe access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University
Duration of CPA direction
70 years
Reason for CPA direction
Sensitive personal information
Closed
596 Scope
Records of the University of Western Sydney and its controlled entities relating to joint ventures, commercial arrangements, consultancies, commercial property and business operations.These records include:
- research records and materials relevant to commercialisation of intellectual property agreements (including registration of intellectual property)
- research records relevant to commercial arrangements (including consultancies)
- intellectual property arrangements (including licenses, joint venture, deeds of assignment, power f attorney, revenue sharing arrangements, confidentiality agreements)- commercialisation agreements
- consultancies
- personal medical files in relation to a consultancy agreement
-business operations (including off-shore acivities0
- commercial property agreements (including leases, licenses, joint ventures, sale of land and assets, valuations)
Duration of CPA direction
50 years
Reason for CPA direction
Protection of the University’s commercial information and intellectual property rights which if disclosed could adversely affect the business affairs of the organisation, individuals or external parties
Closed
597 Scope
Building plans
The direction covers buildings currently owned or controlled by the University of Western SydneyThe access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University
Duration of CPA direction
While building is current
Reason for CPA direction
Public safety and security
Closed
598 Scope
Records not covered by early access authorisations or closed to public access directions
The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University
Open
1183

Publications, publicity abd educational material

This material includes annual reports, calendars, handbooks, graduation booklets, award conferring ceremonies, and course/subject outlines published by or on the behalf of the University of Western Sydney

The access direction includes records of the predecessor agencies: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers' College; Nepean College of Advanced Education, Milperra College of Advanced Education, Macarthur Institute of Higher Education and Chiefly University

Early Access

Waste Service NSW

AD No.Description of recordsAccess Direction
309 Scope
Staff/personnel records
Closed
310 Scope
Publications
Early access
311 Scope
All records not covered by early access authorisations or closed to public access directions
Closed

Water and Energy, Department of

Covers records of predecessor agencies including the Department of Energy, Utilities and Sustainability, Ministry of Energy and Utilities, Department of Energy, Office of Energy, Department of Minerals and Energy and the Energy Authority

AD No.Description of recordsAccess Direction
317 Scope
Publications, publicity and educational material in all formats
Early access
318 Scope
Staff/personnel records
Duration of CPAdirection
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
319 Scope
All records not covered by early access authorisations or closed to public access directions
Open
446 Scope
Records relating to investigations of accidents, incidents and fatalities but excluding disciplinary records of staff which are covered by AD 318
Duration of CPA direction
50 years from date of last action
Reason for CPA direction
- Sensitive personal information (considered confidential and to which an obligation of confidentiality still applies)
- Could contain information which could have an adverse effect on the business affairs of an individual or organisation
Closed
447 Scope
Commercial records containing commercial in confidence material including:
licensing (pipelines etc), Accreditation and Authorisation schemes (Energy Labelling, etc) strategic or contractual information provided by business entities in the National Electricity Market (NEM) and projects arising from grants or partnerships such as the Sustainability Energy Research & Development Fund (SERDF) and the Energy Smart Programs
Duration of CPA direction
30 years from date of last action or expiry of agreement which ever is the later
Closed
448 Scope
Records documenting the design, construction, operation and maintenance of utility assets and related security issues
Duration of the CPA direction
30 years from the date of the closure of the facility
Reason for CPA direction
Records contain information which:
  • could endanger public safety
  • could effect the financial interests of Government
  • are covered by other legislation
Closed

Wild Dog Destruction Board

AD No.Description of recordsAccess Direction
1066 Scope
Staff/personnel records excluding summary records such as history cards
Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
1067 Scope
Staff summary records, including registers and history cards
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
1068 Scope
Publications, publicity and educational material in all formats
Early access
1069 Scope
All records not covered by early access authorisations or closed to public access directions
Open

WorkCover Authority of NSW

AD No.Description of recordsAccess Direction
680 Scope
HEALTH AND SAFETY MANAGEMENT - INSPECTIONS- Workplace Inspection - Rural Workers Accommodation files 1902-1994
Open
681 Scope
CORPORATE GOVERNANCE - GOVERNING & ADVISORY BODIES - Records - Factory Welfare Board (Factory and Industrial Welfare Board) 1941 - 1981
Open
1071 Scope
Records of Royal Commissions, Special Commissions of Inquiry, Commissions of Inquiry and Inquiries established by Letters Patent or Ministerial Directive that were placed in the custody of WorkCover at the conclusion of the inquiry, including:
- Master set of documents received by the Commission or Inquiry. This includes formal submissions and exhibits.
- Master set of transcripts of Commission or Inquiry hearings. Includes video or audio tape recordings where no transcription exists.
- Original handwritten documents of the Commissioner or Inquiry Head, and Associates. Includes bench notes.
- Research or briefing papers produced by staff of the Commission or Inquiry.
- Records of interviews of persons and/or meetings conducted as part of the Commission or Inquiry. Includes notes taken of the interview and/or meeting by the Commission or Inquiry, and/or transcripts.
- Interim, final and substantive drafts of reports of the Commission or Inquiry. This includes correspondence relating to the submission of the reports.
- Records relating to the issue of summons or orders to attend and produce documents or give evidence, requests for information, and invitations to make submissions.
- Records relating to the constitution and operation of the Commission or Inquiry. Includes Letters Patent, Terms of Reference, Ministerial directives, and legal advice.
- Records relating to the appointment and advice of expert reference groups or expert consultants.
Early access
10 years after Inquiry completed
1072 Scope
Major Security Risk Records
Records, including those of predecessor agencies, which contain information relating to the design, construction, licensing, operation or maintenance of sites in New South Wales and related security issues, which if publicly available, may compromise the security of the facility or threaten the safety of any person.
Principal records covered by the direction includes but are not limited to:
- Records, including registers, relating to the licensing of sites to keep or manufacture dangerous goods;
- Records, including registers, relating to the monitoring of major hazard sites.
Duration of CPA direction
30 years from date of closure of the facility
Reason for CPA direction
Public safety
Closed
1073 Scope
Client Personal Information Records
All records under the control of the WorkCover Authority of New South Wales that contain personal information submitted by clients that requires protection from disclosure. For example, compensation claim records, including registers, which identify a claimant; or patient records that were maintained by the
Occupational Health and Safety Medicine Branch.
Principal records covered by the direction include, but are not restricted to:
- Claims made under the Uninsured Liability Indemnity Fund, Bush Fire Fighters Fund, Emergency and Rescue Services Fund, Dust Diseases Reserve Fund, Beneficiaries Fund, Insurers Contribution Fund, Insurers Guarantee Fund, or Brucellosis Fund
- Patient records including x-rays
- Laboratory test records that specifically identify individuals
- Entries in register of workers compensation claims.
The records include those of predecessor agencies, Sporting Injuries Committee and State records maintained under contract by external providers on behalf of WorkCover.
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
1074 Scope
Commercial-in-confidence Client Records
Records which contain information supplied to WorkCover by clients on a commercial-in-confidence or personal basis in order for WorkCover to:
- issue an approval or authorisation;
- issue a licence; or
- conduct testing on an item.
These records contain information, including building or equipment design, supplied by clients where release of the information could jeopardise their business operations, create a security risk for the organization; or would disclose personal and/or financial details of a client.
Principal records covered by the direction includes but is not limited to records relating to the:
- Design, construction, licensing, operation or maintenance of an building or item of plant or equipment;
- Declaration of an explosive as an authorised explosive;
- Licensing and/or authorisation for pest control
- Licensing and/or authorisation for asbestos removal
- The records include those of predecessor agencies.
Excludes:
approval authorisation or licence records that DO NOT contain commercial-in-confidence, security or personal information; and
registers of the approvals, authorisations or licences.
Duration of CPA direction
50 years from date of authorisation, test or expiry of licence
Reason for CPA direction
Information considered confidential and to which an obligation of confidentiality still applies; Information that could have an adverse effect on the business affairs of an individual or organization; public safety.
Closed
1074 Scope
Records summarising the employment history of an individual including registers and history cards.
The records include those of predecessor agencies.
Duration of CPA direction
50 years
Reason for CPA direction
Personal information
Closed
1076 Scope
Staff/personnel records excluding summary records such as history cards.
Principal records covered by the direction are the personnel files, training records, compensation claim, return to work, disciplinary and medical files. The records include those of predecessor agencies.
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information
Closed
1077 Scope
Statistics or Data Reports
Desensitised statistical data from WorkCover databases, or desensitised reports written using statistical data.
Requests for statistical data or reports must be made as per WorkCover's procedures.
Early access
Access available immediately
1078 Scope
Publications, publicity, published reports and educational material in all formats (including information contained on the WorkCover internet site)
Early access
Access available immediately
1079 Scope
All records held by WorkCover that are not covered by an early access authorisation or closed to public access direction.
Open

World Youth Day Co-ordination Authority

AD No.Description of recordsAccess Direction
1084 Scope
Publications, publicity and educational material in all formats
Early access
1085 Scope
All records not covered by early access authorisations or closed to public access directions
Open