University of Technology, Sydney to WorkCover Authority of NSW

Filed under: access directions

University of Technology, Sydney

AD No.	Description of records	Access Direction
1236	Scope Staff records [except summary records]. Including records in any format. All records pertaining to staff, including personnel history, salary, promotion, superannuation, workers compensation, case management, disciplinary matters. This access directions also covers records from antecedent institutions and information pertaining to personal; affairs and employment matters of individual staff held in related files, such as committee records. Duration of CPA direction 70 years Reason for CPA direction Unreasonable disclosure of personal affairs	Closed
1237	Scope Staff summary records including history cards Duration of CPA direction 50 years Reason for CPA direction Unreasonable disclosure of personal affairs	Closed
1238	Scope Student records in any format. Student records are defined as records relating to the administration of individual students from their application to graduation, including results and attainments. This access direction also covers Committee, Faculty Board and general administrative records contain information about individual students. Duration of CPA direction 50 years Reason for CPA direction Unreasonable disclosure of personal affairs	Closed
1239	Scope Patient identifying records held by the University and its controlled entities. Including patient files from the Health Service, Counselling Service and Traditional Medicine Clinic. Duration of CPA direction 110 years Reason for CPA direction Unreasonable disclosure of personal affairs	Closed
1240	Scope Plans of buildings occupied by the University, including related files containing plans. Duration of CPA direction While buidling is current Reason for CPA direction Public safety and security	Closed
1241	Scope Records relating to the commercial/business interests of the University, it's controlled entities, external parties or individuals, including records related to joint ventures, commercial arrangements, consultancies, commercial property and business operations (excluding legal reporting requirements associated with contracts and commercial activities). Duration of CPA direction 50 Years Reason for CPA direction Disclosure could adversely affect the business affairs of the organisation, external parties or individuals	Closed
1242	Scope Publications and publicity material in all formats	Early access
1243	Scope All records not covered by early access authorisations or closed to public access directions	Open

University of Western Sydney

AD No.	Description of records	Access Direction
594	Scope Personnel recordsRecords include: - staff appointment records - termination records - promotions records - staff personnel files-records of complaints by or against staff members - misconduct records - records of disputes between the University and individual staff members - summary records such as personal history cards - information held in human resources systems (such as Alesco) - any other records containing sensitive personal relating to identifiable staff The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University Duration of CPA direction 70 years Reason for CPA direction Sensitive personal information	Closed
595	Scope Student records Records include: - student files - transcripts - results - practicum - records relating to student misconduct - records of disputes between the University and students-student assessments - summary records such as student history cards - information held in student information systems (such as Callista) - any other records containing sensitive personal information relating to individual studentsThe access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University Duration of CPA direction 70 years Reason for CPA direction Sensitive personal information	Closed
596	Scope Records of the University of Western Sydney and its controlled entities relating to joint ventures, commercial arrangements, consultancies, commercial property and business operations.These records include: - research records and materials relevant to commercialisation of intellectual property agreements (including registration of intellectual property) - research records relevant to commercial arrangements (including consultancies) - intellectual property arrangements (including licenses, joint venture, deeds of assignment, power f attorney, revenue sharing arrangements, confidentiality agreements)- commercialisation agreements - consultancies - personal medical files in relation to a consultancy agreement -business operations (including off-shore acivities0 - commercial property agreements (including leases, licenses, joint ventures, sale of land and assets, valuations) Duration of CPA direction 50 years Reason for CPA direction Protection of the University’s commercial information and intellectual property rights which if disclosed could adversely affect the business affairs of the organisation, individuals or external parties	Closed
597	Scope Building plans The direction covers buildings currently owned or controlled by the University of Western SydneyThe access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University Duration of CPA direction While building is current Reason for CPA direction Public safety and security	Closed
598	Scope Records not covered by early access authorisations or closed to public access directions The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University	Open
1183	Publications, publicity abd educational material This material includes annual reports, calendars, handbooks, graduation booklets, award conferring ceremonies, and course/subject outlines published by or on the behalf of the University of Western Sydney The access direction includes records of the predecessor agencies: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers' College; Nepean College of Advanced Education, Milperra College of Advanced Education, Macarthur Institute of Higher Education and Chiefly University	Early Access

Waste Service NSW

AD No.	Description of records	Access Direction
309	Scope Staff/personnel records	Closed
310	Scope Publications	Early access
311	Scope All records not covered by early access authorisations or closed to public access directions	Closed

Water and Energy, Department of

Covers records of predecessor agencies including the Department of Energy, Utilities and Sustainability, Ministry of Energy and Utilities, Department of Energy, Office of Energy, Department of Minerals and Energy and the Energy Authority

AD No.	Description of records	Access Direction
317	Scope Publications, publicity and educational material in all formats	Early access
318	Scope Staff/personnel records Duration of CPAdirection 100 years from date of birth Reason for CPA direction Sensitive personal information	Closed
319	Scope All records not covered by early access authorisations or closed to public access directions	Open
446	Scope Records relating to investigations of accidents, incidents and fatalities but excluding disciplinary records of staff which are covered by AD 318 Duration of CPA direction 50 years from date of last action Reason for CPA direction - Sensitive personal information (considered confidential and to which an obligation of confidentiality still applies) - Could contain information which could have an adverse effect on the business affairs of an individual or organisation	Closed
447	Scope Commercial records containing commercial in confidence material including: licensing (pipelines etc), Accreditation and Authorisation schemes (Energy Labelling, etc) strategic or contractual information provided by business entities in the National Electricity Market (NEM) and projects arising from grants or partnerships such as the Sustainability Energy Research & Development Fund (SERDF) and the Energy Smart Programs Duration of CPA direction 30 years from date of last action or expiry of agreement which ever is the later	Closed
448	Scope Records documenting the design, construction, operation and maintenance of utility assets and related security issues Duration of the CPA direction 30 years from the date of the closure of the facility Reason for CPA direction Records contain information which: could endanger public safety could effect the financial interests of Government are covered by other legislation	Closed

Wild Dog Destruction Board

AD No.	Description of records	Access Direction
1066	Scope Staff/personnel records excluding summary records such as history cards Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention Duration of CPA direction 100 years from date of birth Reason for CPA direction Sensitive personal information	Closed
1067	Scope Staff summary records, including registers and history cards Duration of CPA direction 50 years Reason for CPA direction Personal information	Closed
1068	Scope Publications, publicity and educational material in all formats	Early access
1069	Scope All records not covered by early access authorisations or closed to public access directions	Open

WorkCover Authority of NSW

AD No.	Description of records	Access Direction
680	Scope HEALTH AND SAFETY MANAGEMENT - INSPECTIONS- Workplace Inspection - Rural Workers Accommodation files 1902-1994	Open
681	Scope CORPORATE GOVERNANCE - GOVERNING & ADVISORY BODIES - Records - Factory Welfare Board (Factory and Industrial Welfare Board) 1941 - 1981	Open
1071	Scope Records of Royal Commissions, Special Commissions of Inquiry, Commissions of Inquiry and Inquiries established by Letters Patent or Ministerial Directive that were placed in the custody of WorkCover at the conclusion of the inquiry, including: - Master set of documents received by the Commission or Inquiry. This includes formal submissions and exhibits. - Master set of transcripts of Commission or Inquiry hearings. Includes video or audio tape recordings where no transcription exists. - Original handwritten documents of the Commissioner or Inquiry Head, and Associates. Includes bench notes. - Research or briefing papers produced by staff of the Commission or Inquiry. - Records of interviews of persons and/or meetings conducted as part of the Commission or Inquiry. Includes notes taken of the interview and/or meeting by the Commission or Inquiry, and/or transcripts. - Interim, final and substantive drafts of reports of the Commission or Inquiry. This includes correspondence relating to the submission of the reports. - Records relating to the issue of summons or orders to attend and produce documents or give evidence, requests for information, and invitations to make submissions. - Records relating to the constitution and operation of the Commission or Inquiry. Includes Letters Patent, Terms of Reference, Ministerial directives, and legal advice. - Records relating to the appointment and advice of expert reference groups or expert consultants.	Early access 10 years after Inquiry completed
1072	Scope Major Security Risk Records Records, including those of predecessor agencies, which contain information relating to the design, construction, licensing, operation or maintenance of sites in New South Wales and related security issues, which if publicly available, may compromise the security of the facility or threaten the safety of any person. Principal records covered by the direction includes but are not limited to: - Records, including registers, relating to the licensing of sites to keep or manufacture dangerous goods; - Records, including registers, relating to the monitoring of major hazard sites. Duration of CPA direction 30 years from date of closure of the facility Reason for CPA direction Public safety	Closed
1073	Scope Client Personal Information Records All records under the control of the WorkCover Authority of New South Wales that contain personal information submitted by clients that requires protection from disclosure. For example, compensation claim records, including registers, which identify a claimant; or patient records that were maintained by the Occupational Health and Safety Medicine Branch. Principal records covered by the direction include, but are not restricted to: - Claims made under the Uninsured Liability Indemnity Fund, Bush Fire Fighters Fund, Emergency and Rescue Services Fund, Dust Diseases Reserve Fund, Beneficiaries Fund, Insurers Contribution Fund, Insurers Guarantee Fund, or Brucellosis Fund - Patient records including x-rays - Laboratory test records that specifically identify individuals - Entries in register of workers compensation claims. The records include those of predecessor agencies, Sporting Injuries Committee and State records maintained under contract by external providers on behalf of WorkCover. Duration of CPA direction 100 years from date of birth Reason for CPA direction Sensitive personal information	Closed
1074	Scope Commercial-in-confidence Client Records Records which contain information supplied to WorkCover by clients on a commercial-in-confidence or personal basis in order for WorkCover to: - issue an approval or authorisation; - issue a licence; or - conduct testing on an item. These records contain information, including building or equipment design, supplied by clients where release of the information could jeopardise their business operations, create a security risk for the organization; or would disclose personal and/or financial details of a client. Principal records covered by the direction includes but is not limited to records relating to the: - Design, construction, licensing, operation or maintenance of an building or item of plant or equipment; - Declaration of an explosive as an authorised explosive; - Licensing and/or authorisation for pest control - Licensing and/or authorisation for asbestos removal - The records include those of predecessor agencies. Excludes: approval authorisation or licence records that DO NOT contain commercial-in-confidence, security or personal information; and registers of the approvals, authorisations or licences. Duration of CPA direction 50 years from date of authorisation, test or expiry of licence Reason for CPA direction Information considered confidential and to which an obligation of confidentiality still applies; Information that could have an adverse effect on the business affairs of an individual or organization; public safety.	Closed
1074	Scope Records summarising the employment history of an individual including registers and history cards. The records include those of predecessor agencies. Duration of CPA direction 50 years Reason for CPA direction Personal information	Closed
1076	Scope Staff/personnel records excluding summary records such as history cards. Principal records covered by the direction are the personnel files, training records, compensation claim, return to work, disciplinary and medical files. The records include those of predecessor agencies. Duration of CPA direction 100 years from date of birth Reason for CPA direction Sensitive personal information	Closed
1077	Scope Statistics or Data Reports Desensitised statistical data from WorkCover databases, or desensitised reports written using statistical data. Requests for statistical data or reports must be made as per WorkCover's procedures.	Early access Access available immediately
1078	Scope Publications, publicity, published reports and educational material in all formats (including information contained on the WorkCover internet site)	Early access Access available immediately
1079	Scope All records held by WorkCover that are not covered by an early access authorisation or closed to public access direction.	Open

World Youth Day Co-ordination Authority

AD No.	Description of records	Access Direction
1084	Scope Publications, publicity and educational material in all formats	Early access
1085	Scope All records not covered by early access authorisations or closed to public access directions	Open

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