1. Search on this website
NSW State Archives publishes a large volume of material on this website. We try to release as much government information as possible, either through our website or in another appropriate way, and free of charge or at the lowest reasonable cost.
Under the Government Information (Public Access) Act 2009, certain information is required by law to be available on our website, free of charge. This is called "open access information" and includes our:
- Mandatory release - Open Access Information
The GIPA Act provides that certain prescribed information must be made available free of charge on the NSW State Archives Website.
- Proactive Release
Certain information will be available on our website and we will proactively release as much information as possible. Contact the Right to Information Officer if you're unsure where the information may be held.
- Informal Release
- Agency Information Guide
You should check the open access information at the links above to see if the information you are looking for is already available.
In addition to the "open access information" which NSW State Archives is required by law to make available, we also proactively release a large volume of other information. Our publication guide will give you some guidance about the other kinds of information we hold and release publicly.
If you cannot find the information you are looking for on this website, you can ask us whether the information has already been released by proactively in some other form (eg., in printed form).
You can contact us to ask if the information you are after has been released either on this website or in another form. Some publications may only be available on the payment of a fee, but we will let you know if that is the case.
You can ask for specific information on an informal basis. Contact the Right to Information Officer you think is likely to hold the information or if you are unsure where the information may be held.
If the information you are after has not already been published by NSW State Archives, but is information which raises no particular concerns in terms of possible public interest reasons why it should be kept confidential, then we may be able to release it to you on request without the formalities of having to make a formal application.
If you think this applies to the information you are after you can contact us to make an informal request.
Generally, we try to release information we hold without the need for you to make a formal access application, unless there are good reasons to require one.
Under the Government Information (Public Access) Act, however, Government agencies are not required to release information without an access application. NSW State Archives reserves the right to require you to lodge an access application, particularly if there may be significant public interest considerations that need to be taken into account in deciding whether the information can be released or if you request a large volume of information or if it would otherwise take NSW State Archives a significant amount of time to consider your request.
We will give you a decision as quickly as possible. If we can't provide a final decision within 20 working days, we will let you know when you can expect one.
There is no right of review if you are not happy with an informal decision. If you make a formal application for the information, you will then have review rights.
If the information you are seeking is not available on this website and is not otherwise routinely provided by NSW State Archives on request, then you have a right to formally apply for access to specific information. People wanting to make an application should speak to the NSW State Archives Right to Information Officer before lodging their application. It may not be necessary to make a formal application. Under its policies and through its web sites and numerous other publications, many NSW State Archives documents are publicly available.
This is a last resort. You should first see what information is publicly available or will be made available. However, there may be public interest reasons why the information may not be released informally, or a third party will need to be consulted in relation to the release of their business or personal information, in which case a formal application should be lodged.
You can contact our Right to Information Officer or make a formal GIPA applications by downloading and completing the Government Information Access Form and sending it to us at the following address:The Right to Information Officer
State Archives and Records Authority of NSW
PO Box 516
Kingswood NSW 2747
PH: 96731788 Email: EDO@records.nsw.gov.au
The Act says that we are only able to accept access applications that:
- Are in writing and sent to us at the address above;
- Clearly state you are requesting information under the Government Information (Public Access) Act 2009 (NSW);
- Enclose the $30.00 application fee;
- Have a return postal address in Australia as the address for correspondence; and
- Include as much specific information as necessary to enable us to identify the information you are asking for.
If your application does not include these five things, it will be invalid and will not be processed. If that happens, however, we will let you know and we will help you, if possible, by explaining how you can make a valid application.
Otherwise we will write to acknowledge receipt of a valid access application within 5 working days, and will deal with your application within 20 working days (subject to any extension allowed for under the Act). If any extension of time is required to deal with your application, we will let you know in writing. Working days are Mondays - Fridays, excluding Saturdays, Sundays and public holidays.
Application fees and processing charges
The application fee for making an access application is $30.00. Processing charges can also be imposed at the rate of $30.00 per hour. In some circumstances an advance deposit can be required. We will let you know in writing if that applies to your application.
Certain discounts may apply, including on financial hardship and public interest grounds – for more details see the Information Commissioner Fact Sheets.