This page includes information about our copying service policies and the copy formats we offer.
- Copying services available in the reading room including fees.
- Copying services that are available for online or remote researchers including fees.
Copying services policies
- For security reasons some records are not permitted to leave our custody for off site copying
- We may not permit copying of records if it is likely to result in their damage
- There is no differentiation in fees charged on the basis of the type of researcher, for example professional historians or private individuals
- There is no discount for large amounts of copying
- Requests for copying received by mail must include citation details that identify the individual record(s) to be copied.
Remember a poor quality original will result in a poor quality copy
Supplied by State Records
We can provide on site copying for the following formats
- Photocopies of loose A4, A3 and foolscap items
- Photocopies of bound and larger than A3 material
- Black and white prints (A4 and A3) from 35 mm microfilm or other format microforms (for example microfiche and aperture cards)
- Self service digital copies from microforms downloaded to USB memory stick
- Digital copies of original material maximum size 540x340mm downloaded to USB memory stick
- Loose documents and photographs
- Maps and plans
- Bound volumes
- Glass negatives
You may request other specifications - we will inform you if we cannot meet your specifications.
External service providers
When specialised copying cannot be completed onsite an external service provider may be used. In this instance State Records will provide a quote for the work to be completed.
Can I get copies certified?
From time to time certified copies of documents may be required for rights and entitlements and legal purposes. We will certify copies on request. There is no fee for this service. If you require certified copies clearly mark on the order form in the Comments/Remarks section for each item that you require certified copies of the documents. Kindly note that certification may add to the time taken to despatch the copies.
What if an original record is fragile?
A proportion of State archives are fragile and for this reason we may withhold access to the original archive until it has received attention from our Conservation staff. Archives will be checked on a case by case basis as they are requested either in the Reading Room or for a copy order. If an archive requires conservation treatment there will be a delay in the archive being issued and/or copied. Conservation treatments can take up to six months to be completed.
You will be notified if there is going to be a delay in an archive being issued and/or copied and if there will be additional copying charges for special format copying.
What if an original record is copied?
If an original record has already been copied (onto microfilm or microfiche or digitised) we will copy from the copy rather than the original.
To obtain copies from an original that has been copied, you will need to obtain prior approval from the Senior Archivist, Access and Information.