The will in the Probate packet is considered by the Court to be the only legal document.
Records in a Probate packet include:
- the last will and testament
- codicils (additions or revocations to the will)
- letters of administration.
Other documents may include:
- inventory of assets of the estate; affidavits of death and copy of the death certificate; oath of office of the executor; affidavits sworn by the executor; executor's petition for probate; affidavits of attesting witnesses; notices of motion for administration; any application or lodgement documents including notice of motion for probate and address for service; orders relating to the filing of accounts; or renunciation of probate by executor.
Where are the records held?
NRS 13660 - 1817-1976 (up to packet no. 4-828673) and part of 1989 (100001/1989-103050/1989)
The catalogue listing includes 31,000+ World War I era records (this project was funded jointly by the NSW Bar Association, the Law Society of New South Wales and the Supreme Court).
Please contact the Probate Divisions of the Supreme Court for information about accessing records in this time period
Access Probate Packets held by us
Step by Step
To find and view a Probate packet created before 1976 or in 1989 (part) follow the steps in the table below.
| Step | Action |
|---|---|
| 1 |
Obtain the Probate packet number and series number. Search the online catalogue for Series 1, 2, 3 and part of 4
Search the Catalogue and follow the prompts to place your pre-order / purchase request » |
If no results are found in Step 1 follow the steps below in the Reading Room |
|
| 2 |
Check the Probate Index, 1800-1985 (microfiche)
This has been published (with explanatory guide) by the Supreme Court NSW Probate Division and provides: Probate packet number, series number, name of deceased, residence, date of death and instrument. |
| 3 |
Once you have checked the microfiche index obtain the box/container number from the Probate packet item lists. Tip: Make sure the series number from the index matches the series number in the item lists. |
| 4 |
Place your retreival request to view records (you will need a reader's ticket to view original records) There are two ways to do this: a. In the reading room: fill in a retrieval slip at the reference desk. Be aware that on busy days or when groups are visiting there may be set retrieval times for Probate Packets.
You will need to include the:
b. Place a pre-order request (up to four packets) prior to your visit to the reading room
Requests must be received by 2.00pm at least two working days before your visit (excluding Saturdays). You will need to include the:
Additional records may then be requested on your arrival per section (a) above. Tip: A copy of a correctly completed form is shown in the probate item lists folders in the reading room. |
Other records you can check
Index to early Probate records
This index is for supplementary probate records that are not part of the main probate series.
See more information and search Index »
Sources in The National Archives (United Kingdom)
Prior to 1858 wills in the UK were proved in one of two ecclesiastical courts. These were the Prerogative Courts of Canterbury (PCC) and York (PCY) which roughly covered the geographic areas: Canterbury - South of England, Wales, York - York, Durham, Northumberland, Westmoreland, Cumberland, Lancashire, Cheshire, Nottinghamshire and the Isle of Man.
There were three main factors determining in which court a will would be proved:
- Where the person died
- the value of the goods
- and how these goods were distributed geographically.
Importantly for NSW researchers, if an owner of property in England or Wales died overseas, such as soldiers or sailors, the will was proved in the Prerogative Court of Canterbury (PCC). All PCC wills are indexed and available online at The National Archives. Many relate to military personnel, but there are entries for people such as William Redfern and John Oxley who also appear in the NSW probate records.
The Society of Australian Genealogists (02) 9247 3953 holds the UK's National Probate Index, 1858-1943 on microfiche.
Useful definitions
Executor(s) are the people named in a will to administer the estate of the deceased. Administering the estate generally involves:
- determining the assets belonging to the estate;
- paying any debts (including income tax); and
- distributing the estate to those entitled to it.
The estate is the real estate property and/or personal property of the deceased.
A grant of probate is the authority given by the Supreme Court NSW to the executor(s) to deal with a deceased person's estate. Probate documents certify that a will is valid.
If there is no valid will or the executor(s) are unable to carry out their function, the Supreme Court NSW issues letters of administration authorising a person(s) to act as executor.
A person who dies leaving a valid will has died testate. They are often referred to as the testator.
A person who dies without leaving a valid will dies intestate. Without a valid will there is no named executor and the Supreme Court NSW issues a letter of administration.
Regulatory background
Court of Civil Jurisdiction 1787-1814
The Court of Civil Jurisdiction was empowered to grant probate on wills and issue letters of administration for the personal estates of intestates dying within the NSW settlement. The Court of Civil Jurisdiction was dissolved in 1814.
Supreme Court of Civil Judicature 1814-23
After the Court of Civil Jurisdiction was dissolved three new courts were established; the Governor's Court, the Lieutenant Governor's Court and the Supreme Court of Civil Judicature. The Supreme Court of Civil Judicature had responsibility for probate.
Ecclesiastical Jurisdiction of the Supreme Court 1823-90
The Supreme Court of Civil Jurisdicture was abolished in 1823 and the Supreme Court of NSW was established in its place. Probate was placed within the Ecclesiastical Jurisdiction of the Court.
Probate Jurisdiction of the Supreme Court 1890-1970
The Probate Act of 1890 established the Probate Jurisdiction of the Supreme Court to deal with probate.
Probate Division of the Supreme Court 1970 to date
The Supreme Court Act of 1970 altered the name of the Probate Jurisdiction to the Probate Division. The business of the Probate Division is divided into contentious and non-contentious proceedings. Contentious proceedings are conducted by the Probate Judge, other Judges of the Equity Division, Masters and the Registrar. Non-contentious proceedings are conducted by the Registrar and four Deputy Registrars.
A note about fragile records
The condition of records in our collection are checked on a case-by-case basis as they are requested for viewing or copying. If a record is found to be fragile we may withhold access until conservation treatment can be carried out - you will be notified if there is going to be a delay. Conservation treatments can take up to six months to be completed.
Copy Service
If you have the Probate packet details and cannot visit the reading room at the Western Sydney Records Centre, you can order a copy of the packet via Collection Search or the Probate Packet copy order form.
ARCHIVES IN BRIEF
This content first appeared in Archives in Brief 84 - Probate Packets
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