The State Records Act 1998 came into operation for NSW universities on 1 January 1999.
Under the terms of Part 2 of the State Records Act ('Records management responsibilities of public offices'), universities in NSW are required to meet standards for records management that are issued by State Records. See more information about compliance with the Act.
The General retention and disposal authority: higher and further education (GA47) was issued in October 2017, replacing GDA23. This general authority covers the functional records of universities relating to student administration, teaching, research, governance, support services and commercial activities and services. It identifies records required to be retained as State archives and permits the destruction of certain other records after minimum retention periods have been met and they are no longer required. It should be used in conjunction with other authorities including:
- the General retention and disposal authority: administrative records
- FA402, Cultural, recreational and sporting institutions for collection management, and records relating to events & public program management, and facilities and venue management (where appropriate and not covered by GA47)
State Records offers free on-line training modules on records management and recordkeeping in the NSW public sector. See the Training Resource Centre for further information.
Published April 2014 / Revised February 2016?revised May 2019