Recordkeeping A-Z

Case studies include

  • Digitisation on a grand scale: The National Film and Sound Archive
  • Preserving oral history: Department of Services Technology and Administration
  • ...

The NSW Self Insurance Corporation (SICorp) manages the NSW Government’s self insured assets and liabilities. This case study describes a series of improvements implemented by SICorp to...

The Council introduced a business process digitisation program in 2008 for private certification files and conducted a back-capture digitisation project to digitise existing files. This case study...

This case study describes a pilot business process digitisation project involving the human resource management records of the NSW Department of Education and Communities. The project highlights...

The Department of Premier and Cabinet (DPC) is the lead agency for a number of NSW Government programs and services. This case study outlines DPC’s Electronic Document and Records Management (EDRM...

This case study describes a pilot and a number of subsequent back-capture projects organised by Housing NSW and outsourced to service providers. It involves the large scale digitisation of client...

This case study describes a business process digitisation program introduced by the NSW Police Force. It involves the digitisation of invoices and the integration of SAP with their EDRMS to bring...

This case study describes a project to implement SharePoint 2010 as the Police Integrity Commission’s document management system.

This case study describes a pilot project to determine whether SharePoint 2010 could meet Council’s document and records management needs as well as introduce improvements to Council’s information...

This case study looks briefly at a number of both business process digitisation programs and back-capture digitisation projects being undertaken at the Western Sydney University. The key message...

This case study examines the motivations of Cobbora Holding Company in choosing to implement SharePoint 2010 as its digital recordkeeping system.

This section examines: the qualities recordkeeping systems should have, and; the types of operations they need to be able to perform.

This guide provides a checklist against which an existing or new business system may be assessed to determine:

  • whether the business the system supports is subject to any recordkeeping...

If your organisation has the opportunity to purchase new equipment for recording, they should examine what file formats or codecs are supported and if they are suitable for the intended use and...

This page provides advice on choosing a format/codec for digitising different types of audio and video recordings.

Email solutions are just one of the communication and collaboration technologies that are being offered in the cloud and this service is referred to as "cloud email." This guidance identifies...

Codes of best practice are documents which codify and describe best practice, functioning as a benchmark against which an organisation can measure its practices and systems. They are not designed...

This section examines the different issues you need to consider when embarking on a project to improve recordkeeping in your organisation.

One way councillors can be informed of their responsibilities is through the issue of policy and procedures. State Archives and Records NSW has created a sample records management policy and...

The purpose of these guidelines is to assist NSW public offices establish and maintain effective counter disaster strategies for records and recordkeeping systems.

Using collaborative tools for government business will create official records. This advice lists the types of records which should be captured and how long they should be kept.

CAD (computer aided design) software is used to develop engineering and technical design documents. Literally hundreds of work hours can go into developing CAD drawings. They are valuable...

Chief executives of NSW public offices have specific obligations under the State Records Act 1998. This page contains guidance that will assist chief executives to make and keep...

The uptake of cloud-based services is a key component of ICT strategy across many organisations. With appropriate consideration (including risk assessment), selection and management of service...