Recordkeeping A-Z

Many NSW public offices have accumulated large amounts of data in legacy systems. The purpose of this guidance is to draw together advice and procedures to allow public offices to identify legacy...

The destruction of State records should always be authorised. This means the destruction of the records is either permitted under a current retention and disposal authority issued by State Records...

The purpose of these guidelines is to assist staff of public offices and consultants to develop, implement, maintain and review a keyword thesaurus for use in records management.

The...

Knowing your business and your business information needs, planning any integrations with current business systems well, planning for the stability and longevity of your core business information...

The records that are made and kept by NSW government can have multiple uses - including, for a small proportion of them - permanent retention as part of the State's archives. This includes records...

The terminology used for digital audio and video can be extremely confusing, particularly as terms are often used interchangeably. The major terms are defined on this page.

Retention and Disposal Authorities cover records and information regardless of the medium or format in which they are created. With many organisations now conducting their business in a fully...

The purpose of this policy is to establish a set of principles underpinning the New South Wales Government's approach to the preservation of digital records.

Digital State records must be...

Digitisation refers to the conversion of non-digital material to digital form. There are many reasons why your organisation may consider converting existing analogue recordings to digital. If your...

This section introduces the DIRKS methodology and manual. It outlines the specific steps involved in the DIRKS methodology and explains where the methodology has come from. It also discusses the...

Disasters do occur and they often affect records and recordkeeping systems. This page is designed to provide quick and easy access to information you might need if you are dealing with a disaster...

From time to time State Records may also issue disposal alerts or advice about disposal freezes.

These procedures assist organisations in developing retention and disposal authorities. Retention and disposal authorities are essential records management tools for an organisation and are...

'Distributed management' of State archives is an alternative to the standard option of transferring records to State Records' custody. Under the distributed management model, State records still...

This document form metadata scheme establishes record types common to most organisations in the NSW public sector. This is a modified version of the same scheme in the Australian Government...

You can use this manual to achieve a range of specific organisational outcomes. This section contains information on how the DIRKS methodology can be applied to achieve these specific goals....

Frequently Asked Questions about the Digital Archive: the repository for digital records of NSW Government that are required as State Archives. 

With the transitions that are occurring in business environments, many problems can impact on information trustworthiness, accessibility and maintenance.

This advice examines some of these...

This advice identifies some of the considerations associated with outsourcing the digitisation of audio or video.