Recordkeeping A-Z

This page provides advice on choosing a format/codec for digitising different types of audio and video recordings.

Many NSW public offices have accumulated large amounts of data in legacy systems. The purpose of this guidance is to draw together advice and procedures to allow public offices to identify legacy...

NSW Government web content are State records under the State Records Act 1998. Web content is currently considered as a publication and the website as the digital publishing platform....

The destruction of State records should always be authorised. This means the destruction of the records is either permitted under a current retention and disposal authority issued by NSW State...

The purpose of this policy is to establish a set of principles underpinning the New South Wales Government's approach to the preservation of digital records.

Digital State records must be...

Digitisation refers to the conversion of non-digital material to digital form. There are many reasons why your organisation may consider converting existing analogue recordings to digital. If your...

This specification recommends technical requirements for digitising paper format State records within Public Offices and can be used as quality criteria under...

Disasters do occur and they often affect records and recordkeeping systems. This page is designed to provide quick and easy access to information you might need if you are dealing with a disaster...

From time to time NSW State Archives and Records may also issue disposal alerts or advice about disposal freezes.

These procedures assist organisations in developing retention and disposal authorities. Retention and disposal authorities are essential records management tools for an organisation and are...

'Distributed management' of State archives is an alternative to the standard option of transferring records to NSW State Archives and Records' custody. Under the distributed management...

This document form metadata scheme establishes record types common to most organisations in the NSW public sector. This is a modified version of the same scheme in the Australian Government...

Frequently Asked Questions about the Digital Archive: the repository for digital records of NSW Government that are required as State Archives. 

This section contains general guidance for managing digitisation projects.

This section contains specific guidance for back-capture digitisation

This sections contains specific guidance for business process digitisation

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The purpose of this section is to outline considerations that should be taken into account when deciding whether to conduct your back-capture digitisation project in-house or outsource it to a...

 This guidance discusses:  

  • admissibility of born digital records and digital images of records as evidence
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The ad hoc and unregulated deletion of information and the unwarranted over-retention of information can both affect business performance. Therefore, decisions about how long to keep information...

Advances in technology have ensured that it is now easy to create, replicate and share digital images. However, these images generally take up a lot of storage space are more susceptible to abuse...

Digitisation is the means of converting hard-copy or non-digital records into digital format. These guidelines provide advice for NSW public offices on implementing sound and well structured...

With the transitions that are occurring in business environments, many problems can impact on information trustworthiness, accessibility and maintenance.

This advice examines some of these...

This advice identifies some of the considerations associated with outsourcing the digitisation of audio or video.

This checklist is designed to provide information for the quick assessment of damage to records and their recovery.

In addition to the detailed online guidance, these resources are available.

Royal Commission into Violence, Abuse, Neglect and Exploitation of People with Disability – Preservation of historical State records

The Commonwealth Government has established a Royal...

The Strategies for Documenting Government Business: the DIRKS Manual has been archived.  A PDF version of the manual is available from the OpenGov site: ...

These step-by-step procedures will guide you through the process of transferring digital records, like electronic files, datasets and digital images, into our custody to become part of the State...