Recordkeeping A-Z

These procedures set out how to make access directions for State records. They are designed to assist individual officers who have responsibility for making access directions. They should be used...

These procedures set out how to make access directions for State records. They are designed to assist individual officers who have responsibility for making access directions. They should be used...

The ad hoc and unregulated deletion of information and the unwarranted over-retention of information can both affect business performance. Therefore, decisions about how long to keep information...

These procedures provide information and guidance to New South Wales public offices on the requirements and processes involved in making a 'still in use' determination for records over 25 years...

Advances in technology have ensured that it is now easy to create, replicate and share digital images. However, these images generally take up a lot of storage space are more susceptible to abuse...

CAD (computer aided design) software is used to develop engineering and technical design documents. Literally hundreds of work hours can go into developing CAD drawings. They are valuable...

Digitisation is the means of converting hard-copy or non-digital records into digital format. These guidelines provide advice for NSW public offices on implementing sound and well structured...

Email messages sent and received in the course of official business are State records under the State Records Act 1998. This includes messages sent and received by Ministers in the course...

Personnel records documenting the management of employees are important records in all organisations. Some of these need to be maintained for long periods of time, often after an employee has left...

To provide guidance for public offices on managing records at times of administrative change. The efficient management and transfer of records between organisations will ensure that functions of...

Removable media is storage media which is designed to be removed from a computer. Removable media is low cost, portable and simple, allowing people to copy, store and carry large quantities of...

When you send or receive a text or short message service (SMS) message for work purposes, it is a State record. This means it must be captured, maintained and disposed of in accordance with the...

Metadata is information that helps people to find, understand, authenticate, trust, use and manage information. If information has metadata, we know what it is, what it has been used for and how...

This guidance provides advice for NSW public offices on planning and performing migration processes so that they can meet the conditions for the destruction of source records, when appropriate....

The purpose of issuing the General Retention and Disposal Authority - Records of a Minister's Office (GDA 13) is to permit Ministerial and/or Departmental staff to destroy certain records relating...

The purpose of issuing the General Retention and Disposal Authority - Records of a Minister's Office (GDA 13) is to permit Ministerial and/or Departmental staff to destroy certain records relating...

With the transitions that are occurring in business environments, many problems can impact on information trustworthiness, accessibility and maintenance.

This advice examines some of these...

Standard on records management

There is a ...

The regular monitoring of records, recordkeeping, and records and information management is beneficial for all public sector organisations. Monitoring ensures that records are managed according to...

The regular monitoring of records, recordkeeping and records and information management is beneficial for all public sector organisations.  This page includes information on roles and...

These guidelines cover the implementation of monitoring for records management programs and recordkeeping within a public office. They provide practical tools and examples to help public offices...

There are a range of tools which public offices are able to access to assist in monitoring records management programs and recordkeeping performance. The...