Recordkeeping A-Z

This document form metadata scheme establishes record types common to most organisations in the NSW public sector. This is a modified version of the same scheme in the Australian Government...

The ad hoc and unregulated deletion of information and the unwarranted over-retention of information can both affect business performance. Therefore, decisions about how long to keep information...

Advances in technology have ensured that it is now easy to create, replicate and share digital images. However, these images generally take up a lot of storage space are more susceptible to abuse...

Digitisation is the means of converting hard-copy or non-digital records into digital format. These guidelines provide advice for NSW public offices on implementing sound and well structured...

Email messages sent and received in the course of official business are State records under the State Records Act 1998. This includes messages sent and received by Ministers in the course...

Records held by NSW Government organisations are a valuable resource for NSW Government and the community. Records are a core strategic asset and need to be protected and managed appropriately...

Removable media is storage media which is designed to be removed from a computer. Removable media is low cost, portable and simple, allowing people to copy, store and carry large quantities of...

When you send or receive a text or short message service (SMS) message for work purposes, it is a State record. This means it must be captured, maintained and disposed of in accordance with the...

Metadata is information that helps people to find, understand, authenticate, trust, use and manage information. If information has metadata, we know what it is, what it has been used for and how...

This guidance provides advice for NSW public offices on planning and performing migration processes so that they can meet the conditions for the destruction of source records, when appropriate....

The regular monitoring of records, recordkeeping and records and information management is beneficial for all public sector organisations.  This page includes information on roles and...

This guidance provides a high-level assessment of Microsoft 365 against the requirements from the...

Due to social distancing requirements NSW public offices have embraced and deployed virtual meetings in lieu of face-to-face meetings. Virtual conference platforms enable recording of...

This page contains guidance that will assist Ministers' offices to create and keep records appropriately and comply with their obligations under the Act. Offices of New South Wales...

Regular monitoring of records management, and an organisation-wide program for information governance (encompassing records, information and data), is beneficial for all public offices.

The purpose of issuing the General Retention and Disposal Authority - records of a minister's office (GDA 13) is to permit ministerial and/or departmental staff to destroy certain records...

The purpose of issuing the General Retention and Disposal Authority - records of a minister's office (GDA 13) is to permit ministerial and/or departmental staff to destroy certain records...

The Regulatory Framework describes our approach to regulating records management, and how we intend to use the powers in the State Records Act 1998 to support our regulatory activities....

Microsoft SharePoint 2010 is a software product with a range of uses, including website development, content management and collaboration. SharePoint is not a recordkeeping system. This...

This authority provides for the authorised disposal of State records which have been used as the input or source records for successful migration operations. It replaces the General...