Recordkeeping A-Z

This guide provides a checklist against which an existing or new business system may be assessed to determine:

  • whether the business the system supports is subject to any recordkeeping...

Many NSW public offices have accumulated large amounts of data in legacy systems. The purpose of this guidance is to draw together advice and procedures to allow public offices to identify legacy...

This specification recommends technical requirements for digitising paper format State records within Public Offices and can be used as quality criteria under...

This document form metadata scheme establishes record types common to most organisations in the NSW public sector. This is a modified version of the same scheme in the Australian Government...

Information security is the preservation of the confidentiality, integrity and availability of information. This page answers a number of questions about information security in relation to...

This advice examines how the work you are already required to do as part of the management of your records management program can be used to meet information security objectives, including...

When you send or receive a text or short message service (SMS) message for work purposes, it is a State record. This means it must be captured, maintained and disposed of in accordance with the...

This guidance provides advice for NSW public offices on planning and performing migration processes so that they can meet the conditions for the destruction of source records, when appropriate....

This guidance provides a high-level assessment of Office 365 against the requirements from the...

Sentencing of records is an activity that should be part of every NSW public offices' Records Management Program.

This guidance provides a summary of characteristics of records systems and the types of operations they need to be able to perform.

Advice about the Royal Commission into Institutional Responses to Child Sexual Abuse and the resources available to assist government and non-government organisations in implementing the...

Microsoft SharePoint 2010 is a software product with a range of uses, including website development, content management and collaboration. SharePoint is not a recordkeeping system. This...

This case study describes the Family and Community Services' OneTRIM Program implemented as part of the OneFACS strategy to improve records management compliance and provide a single, up to...

We are often asked questions about recordkeeping and social media.

This authority provides for the authorised disposal of State records which have been used as the input or source records for successful migration operations. It replaces the General...

The standard sets out three principles for effective records and information management. It has been designed to support digital recordkeeping as the NSW Government transitions to digital business...

The Strategies for Documenting Government Business: the DIRKS Manual has been archived.  A PDF version of the manual is available from the OpenGov site: ...

Public offices use a wide variety of equipment and software in creating records of official business. Some of the digital formats are text, images, videos, CAD files, databases and websites. These...

Many Government organisations use shared service arrangements for a range of common administrative or support tasks. Government policy on shared services aims to promote more effective and...