This specification recommends technical requirements for digitising paper format State records within Public Offices and can be used as quality criteria under General retention and disposal authority: Original or source records that have been copied (GA45).
Digitisation is the means of converting hard-copy or non-digital records into digital format. These guidelines provide advice for NSW public offices on implementing sound and well structured digitisation projects and programs for records.
This section contains general guidance for managing digitisation projects.
- Staffing digitisation programs and projects
- Managing the 'people factor'
- Policies, procedures, standards and documentation
- Legal admissibility of digital records
- Benchmarks and quality assurance
- Technical specifications
- Metadata requirements
- Equipment for digitisation
- What are the 'official' records?
- Managing digital images as records
- Managing original paper records
- Disposal of original paper records after digitisation
This section contains specific guidance for back-capture digitisation
This sections contains specific guidance for business process digitisation
In addition to the detailed online guidance, these resources are available.
Digitisation refers to the conversion of non-digital material to digital form. There are many reasons why your organisation may consider converting existing analogue recordings to digital. If your organisation decides to digitise analogue audio and video recordings, there are a number of factors to consider.
This page provides advice on choosing a format/codec for digitising different types of audio and video recordings.
This advice identifies some of the considerations associated with outsourcing the digitisation of audio or video.