About the Digital Archive
Digital archives are any digital information that is kept as evidence of official business and ‘required as State archives’ in an authorised retention and disposal authority.
Digital archives could be in the form of:
- Documents, spreadsheets, PPTs;
- Case management systems;
- Scanned copies of paper records or digitised A/V material
- EDRMS records.
Rather than adopt a one-size-fits-all strategy, State Records’ digital archives team works with agencies to assess their digital recordkeeping systems and develop customised plans for migrating those systems to the Digital Archive. Common elements of these plans include the identification of file formats and the analysis of metadata. The digital archives team has developed tools to support these processes such as the Preservation Pathways Registry and the Metadata Registry.
To learn more about State Records’ approach, you can read the following on the Future Proof website
Transferring records to the Digital Archive
Accessing the Digital Archive
Information in the Digital Archive is subject to the same rules for public access under the State Records Act 1998 as any other State archives. Some records in the Digital Archive are closed to the public and can only be accessed with the permission of the controlling agency (normally the agency that transferred them).
- Further information, see the Guide to Accessing the Records