The regular monitoring of records, recordkeeping and records and information management is beneficial for all public sector organisations. This page includes information on roles and responsibilities, self assessment surveys, the Monitoring Framework and monitoring tools.
The regular monitoring of records, recordkeeping, and records and information management is beneficial for all public sector organisations. Monitoring ensures that records are managed according to best practice, and in efficient and effective ways that meet the business needs of the organisation and the requirements of Government.
The regular monitoring of records, recordkeeping, and an organisational records management program, is beneficial for all public sector organisations. Monitoring ensures that records are managed according to best practice, and in efficient and effective ways that meet the business needs of the organisation and the requirements of Government. Monitoring should also go beyond a mere assessment of conformity with requirements and actively assist organisations to embed good recordkeeping practices and processes and develop organisational capacity.
Between February and March 2013 a survey was conducted with 279 public offices to measure compliance with the Standard on digital recordkeeping and more broadly to assess the implementation of digital recordkeeping within the NSW public sector.
The basis of the survey was provided by section 12(4) of the State Records Act 1998 which requires each public office to report on its records management program in accordance with arrangements made with State Records.
This is a report on an online survey conducted with 309 public offices in September and October 2010. The survey sought to measure compliance with the first phase of requirements of the Standard on digital recordkeeping and progress with implementing the second phase of requirements.
This is a short report on an online survey conducted with 166 NSW Government agencies and State Owned Corporations between February and March 2008. The survey sought to identify the nature of arrangements and the cost of storing non-current [1] paper records and the level of implementation of records retention and disposal authorities. In addition the survey also sought to obtain information from those Government agencies without a comprehensive records retention and disposal authority on their timing and plans for this work.
This is a short report on an online survey conducted with 10 Health organisations between April and July 2008. The survey sought to identify the nature of arrangements and the cost of storing non-current paper records and the level of implementation of records retention and disposal authorities.
Standard on records management
There is a compliance timetable (PDF, 51kb) for the Standard on records management with requirements phased in for public offices during 2015.
Standard on the physical storage of State records
There is a compliance timetable (PDF, 16kb) for the Standard on the physical storage of State records with requirements phased in for public offices up to 2013.
There are a range of tools which public offices are able to access to assist in monitoring records management programs and recordkeeping performance. The Records Management Assessment Tool is a self-assessment tool designed to assess:
- conformity with requirements of the State Records Act 1998 and standards issued under the Act, and the
- capacity of a public office in achieving best practice records management, that is, extending beyond the minimum requirements.
These guidelines cover the implementation of monitoring for records management programs and recordkeeping within a public office. They provide practical tools and examples to help public offices establish their own program that meets their own recordkeeping objectives.