The regular monitoring of records, recordkeeping, and an organisational records management program, is beneficial for all public sector organisations. Monitoring ensures that records are managed according to best practice, and in efficient and effective ways that meet the business needs of the organisation and the requirements of Government. Monitoring should also go beyond a mere assessment of conformity with requirements and actively assist organisations to embed good recordkeeping practices and processes and develop organisational capacity.
Monitoring recordkeeping and the management of records in public offices is a shared responsibility between NSW State Archives and Records and public offices. Further explanation of these shared responsibilities is available in the Monitoring Framework. There are a number of tools which can be used for assessing records management performance and conformity with requirements.
The Records Management Assessment Tool is a self-assessment tool designed to assess:
- conformity with requirements of the State Records Act 1998 and standards issued under the Act, and
- the capacity of a public office in achieving best practice records management, that is, extending beyond the minimum requirements.
As a result, the tool measures compliance or ‘must dos’ for all public offices as well as additional performance criteria, which will help determine whether your public office is performing above the minimum requirements at a higher level of maturity, capability and capacity.
The tool is currently under re-development due to the issue of the new Standard on records management.
Published 2012 / Revised 2015 / Revised August 2019