Contents
Records systems
Records systems provide controls which support the creation, capture and management of authentic, accurate, complete, unaltered and useable records.
Characteristics of records systems
To operate effectively, records systems should have the following characteristics:
Characteristics | The records system should... |
Reliable |
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Secure |
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Compliant |
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Comprehensive |
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Fixity |
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Functions of records systems
In addition to having these characteristics, records systems must be capable of performing a range of standard functions.
Functions | The records system is able to... |
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Registration
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Indexing |
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Search and retrieval |
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Access and security monitoring |
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Tracking |
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Disposal |
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Export |
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Reporting |
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What these characteristics and functionalities provide
Records systems that have the above characteristics and functionalities enable creation and maintenance of accurate, authentic, and information rich records.
Reference:
[1] AS ISO 15489.1:2017, Records Management- Part 1: Concepts and principles, Clause 5.3.
Published August 2018