Keyword AAA and Keyword for Councils
Keyword AAA is a general records management thesaurus widely used within the NSW Government. Agencies are not obliged to use it but we strongly recommend that they do so. Keyword AAA uses a function-based approach to reflect the business context in which the records are created. Functional analysis is the process of analysing functions (or broad areas of business activity) and assessing the need to keep evidence of these functions.
By applying classification schemes based on business functions as shown in Keyword AAA and Keyword for Councils, records can be indexed and titled and we can determine how they should be kept, how they should be stored and how people should have access to them. Because it is a very powerful records management tool, the functional approach is embodied in the Australian and International Standards on records management.
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Published April 2014 / Revised February 2015 / Revised February 2018 / Revised June 2019