Personnel records documenting the management of employees are important records in all organisations. Some of these need to be maintained for long periods of time, often after an employee has left the organisation, in order to protect ongoing rights and interests of the employee and the organisation. Personnel records that contain information about individuals are also likely to be highly sensitive and personal and must be adequately protected from unauthorised access.
The whole of government e-Recruitment system is used by an increasing number of government agencies to manage the recruitment process. While in the majority of cases it is suitable to retain most of your short term recruitment records in e-Recruitment, certain records relating to successful applicants must be exported to an agency’s own corporate recordkeeping system for retention as part of the ongoing management of their appointment and service.