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  1. Government Recordkeeping
  2. Rules
  3. Retention & Disposal Authorities
  4. Functional Retention and Disposal Authorities
Functional Retention and Disposal Authorities

TOC

Overview

The purpose of a retention and disposal authority is to identify those records created and maintained by NSW public offices which are required as State archives and to provide approval for the destruction of certain other records created and maintained by NSW public offices, after minimum retention periods have been met.

Functional retention and disposal authorities are issued for use by particular organisations or organisations carrying out similar or the same functions, e.g. growth centre or precinct development, superannuation funds management, social housing providers. For details of authorities applying to all public offices please refer to the General retention and disposal authorities page.

This page contains functional retention and disposal authorities that have been approved for use by NSW State Archives and Records and are currently issued to NSW public offices. Please contact govrec@records.nsw.gov.au if you cannot find an authority. The authorities are arranged alphabetically.

A Note About Approval The approval for disposal given by authorities issued by State Records is given under the provisions of the State Records Act only and does not override any other obligations of an organisation to retain records. A public office must not dispose of any records where the public office is aware of possible legal action (including legal discovery, court cases, formal applications for access) where the records may be required as evidence. See Retention and disposal for further advice about disposal and disposal alerts or freezes.

Functional retention and disposal authorities have been approved and issued by NSW State Archives and Records since 1999. Some of the authorities listed were issued to organisations that are no longer current administrative units of Government in NSW. Agencies wishing to use these authorities as legal instruments or wishing to use authorities approved over 10 years ago should contact State Records (email govrec@records.nsw.gov.au or telephone (02) 9673 1788).

Prior to 1999 the Archives Authority of NSW approved disposal recommendations. Copies of Disposal recommendations issued by the Archives Authority or of retention and disposal authorities on this list where no PDF copy has been provided (e.g. superseded authorities) can be obtained by contacting State Records.

Note: The electronic versions of authorities issued prior to January 2007 are provided for information purposes only. Authorised paper versions of these authorities can be requested by contacting NSW State Archives and Records.

List of Functional Authorities

A | B | C  | D | E | F |G | H | I |  J | | L | M | N | O | P | R | S | T | U | V | W | Z 

A

Aboriginal affairs and land rights
FA290 (PDF, 251kb)
Aboriginal heritage, aboriginal land ownership, native title claims in national parks.
DA155 (PDF, 1.1mb)
Aboriginal housing
FA303 (PDF, 358 kb)
Aboriginal Land Council, NSW
FA330 (PDF, 207kb)
Aboriginal Land Council councillor disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
ACECQA - Australian Children's Education and Care Quality Authority
Regulation and implementation of standards for children's education and care
FA364 (PDF, 225kb)
Administrative decisions reviews (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Adoptions and child protection
FA318 (PDF, 306kb)
Advertising, Government
FA0294 (PDF, 56kb)
Aged care hostels (transfer of ownership - Greater Hume Shire Council)
FA304 (PDF, 27kb); FA311 (PDF, 28kb)
Ageing, disability and home care
Includes Ageing and Disability Commission
FA306 (PDF, 180kb)
Agency for Clinical Innovation
GA44 (pdf, 200kb)
Ambulance
FA394 (PDF, 316kb)
Animal care, conservation and research (Taronga Conservation Society Australia)
FA398 (PDF, 166kb)
Animal cruelty inspectorate records - animal cruelty inspectorates in charitable organisations operating under the Prevention of Cruelty to Animals Act 1979
GDA25
Anti-Discrimination
FA410 (PDF, 237kb)
ANZAC Memorial Building, Trustees of the
Collection management, public programs and venue management
FA402 (PDF, 256kb)
Private records and memorabilia held as part of the ANZAC Memorial Collection
FA247 (PDF, 22kb)
Architects registration
FA274 (PDF, 94kb)
Archives and records management - NSW State Archives and Records
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)
Guidance, regulation, commercial storage and training services
FA225 Reissued 2020 (PDF, 321kb)

Art Gallery of NSW
FA402 (PDF, 256kb)

Arts and culture policy and development
FA372 (PDF, 235kb)

Audio visual recordings: audio, film and video records created by or on behalf of agencies to support a range of administrative and functional responsibilities
GDA11

Auditing the performance and financial administration of government (Auditor-General)
FA353 (PDF, 176kb)
Audit, investigation and other consultancy services (Internal Audit Bureau of NSW)
FA287 (PDF, 51kb); FA312 (PDF, 42kb)
Australian Centre for Advanced Computing and Communications (ac3) (Transfer of ownership)
FA348 (PDF, 94kb)
Australian Museum
FA402 (PDF, 256kb)
Australian Music Examinations Board -Conduct and assessment of examinations in music, speech and drama
FA280 (PDF, 215kb)

B

Barangaroo Delivery Authority
FA0260 (PDF, 267kb)
Births, Deaths and Marriages, Registry of
DA54 (PDF, 618kb)
Botanic Gardens and Centennial Parklands
FA402 (PDF, 256kb)
Budget (NSW Treasury)
FA342 (PDF, 398kb)
Building professionals accreditation and regulation
FA246 (PDF, 70.2kb)
Bureau of Crime Statistics and Research
FA250 (PDF, 56.6KB)
Bureau of Health Information
GA44 (pdf, 200kb)
Business registration and regulation (Department of Fair Trading)
DA48 (PDF, 642kb)

C

Cabinet: Cabinet Secretariat, policy advice and support services to the Government
FA254 (PDF, 61.6kb)
Cancer Council, NSW
DA69 (PDF, 577kb)
Cancer research
DA204 (PDF, 214kb)
see also General retention and disposal authority: health services - statewide services, quality assurance, reporting, education and training
Care and Support Authority, Lifetime - care and support of people severely injured in motor vehicle accidents
FA373 (PDF, 254kb)
Catchment management (Local Land Services)
FA399 (PDF, 271kb)
Supersedes GDA20 and GA29.
Cemetery administration (Joint Committee of Necropolis Trustees): burial and cremation administration, cemetery management, environmental management, heritage management, horticulture, 
DA180 (PDF, 759kb)
Central Coast Regional Development Corporation
FA260 (PDF, 267kb)
Charities regulation: Independent Liquor and Gaming Authority
FA239 (PDF, 721kb)
Child protection, community services and adoption
FA318 (PDF, 306kb) Amended 2019
Childcare services, provision and regulation of
FA404 (PDF, 69kb)
Children and Young People, Commission for, and Child Death Review Team
FA263 (PDF, 156kb)
Children's Court - Court proceedings & administration
FA341 (PDF, 198kb)
Children's Court Clinic
FA319 (PDF, 48kb)
Children's Education and Care Quality Authority, ACECQA - Australian
Regulation and implementation of standards for children's education and care
FA364 (PDF, 225kb)
Children's Guardian
FA362 (PDF, 185 kb)
Chipping Norton Lake Authority
FA231 (PDF, 158kb)
Civil and Administrative Tribunal, NSW (NCAT)
FA361 (PDF, 153kb)
Supersedes FA283 issued to Consumer Trader and Tenancy Tribunal
Clinical Excellence Commission
GA44 (pdf, 220kb)
Club regulation: Independent Liquor and Gaming Authority
FA239 (PDF, 721kb)
CM Solutions: supply of printing services
DA193 (PDF, 102kb)
Coal Compensation Board, NSW (determining claims concerning acquisition of title from private owners of coal)
DA218 (PDF, 90kb) and FA224 (PDF, 69kb)
Coal Compensation Review Tribunal, NSW (hearing appeals against decisions of the Coal Compensation Board)
DA219 (PDF, 69kb)
Coal Services Pty Limited (coal industry workers compensation, occupational health, safety and rehabilitation, emergency response and rescue services and statistical reporting)
FA241 (PDF, 958kb)
Health assessment of coal industry workers
FA249 (PDF, 46kb)
Cobbora Holding Company (establishment and winding up of the Cobbora coal mining company)
FA355 (PDF, 141KB)
Commission of Inquiry into Electricity Generation and Planning in NSW
DA158 (PDF, 59kb)
Commission of Inquiry into Workers Compensation Common Law Matters
DA115 (PDF, 86kb)
Community legal services (Community Justice Centres/ Alternative Dispute Resolution Directorate)
FA0338 (PDF, 180kb)
Community services, adoptions and child protection
FA318 (PDF, 306kb) 
Community Services Commission
See NSW Ombudsman authority DA205 (PDF, 200kb)
Conservation and environment: Management of parks, reserves and historic sites and the protection of flora and fauna
DA196 (PDF, 148kb)
Conservation and environment: National Parks and Wildlife Service, including aboriginal land ownership, community conservation, conservation planning, cultural heritage, fire management, forestry, law enforcement, pest and weed control, threatened species, water management, widerness areas, wildlife. 
DA155 (PDF, 1.1mb)
Conservation and environment: air quality, biodiversity conservation, catchment management, chemicals and pesticides management, contaminated sites management, dangerous goods control, ecosystem conservation, emergency management, environmental impact assessments, environmental planning strategies, grants and funding, law enforcement, licensing and permits, natural resource management, noise pollution, radiation control, scientific services, sustainability frameworks, waste management, water management and quality. 
DA216 (PDF, 499kb)
Conservation and research, animal:(Taronga Conservation Society Australia)
FA398 (PDF, 166kb)
Construction industry compliance monitoring
FA354 (PDF, 164kb)
Consumer disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Consumer protection (Department of Fair Trading)
DA48 (PDF, 642kb)
Cooperative registration and regulation (Department of Fair Trading)
DA48 (PDF, 642kb)
Coroner's Court - Court proceedings & administration
FA341 (PDF, 198kb)
Corrective services 
FA408 (PDF, 208kb)
Court, Land and Environment
FA228 (PDF, 124kb)
Court, Licensing Court of NSW
FA239 (PDF, 721kb)
Court proceedings & administration - Children's Court, Coroner's Court, District Court, Local Court and Industrial Magistrate's Court and all pre-1900 Court proceedings (Civil & Residual jurisdiction)
NB: at present no coverage for criminal proceedings. 
FA341 (PDF, 198kb)
Court Reporting Services Branch: Recordings and transcripts of court and tribunal proceedings
FA0395 (PDF, 129 kb)
Courts: sentencing guidance, judicial education, and examination of complaints (Judicial Commission of NSW)
FA292 (PDF, 101kb)
Court security (Sheriff's operations)
FA333 (PDF, 162kb)
Crime statistics and research
FA250 (PDF, 56.6KB)
Crime Commission, NSW
FA412
Crown Lands
FA253 (PDF, 238kb)
Crown lands disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Crown lands management, deed and land titles registration 
FA293 (PDF, 77kb)
Crown Solicitor's
FA405 (PDF, 224kb)
Culture and arts policy and development
FA372 (PDF, 235kb)
Cultural, recreational and sporting institutions
FA402 (256kb)

D

Dams Safety
FA396 (PDF, 139kb)
Deaths, Births and Marriages
DA54 (PDF, 618kb)
Development Authority, Sydney Metropolitan
FA260 (PDF, 267kb)
Development Corporation, Central Coast Regional
FA260 (PDF, 267kb)
Development Corporation, Hunter
FA260 (PDF, 107kb)
Development, Land and property (Landcom)
DA190 (PDF, 195kb)
Development - State and regional (Business skills migration applications)
See FA328.
Disability Council of NSW
DA130 (PDF, 86.9kb)
Disability, ageing and home care
FA306 (PDF, 180kb)
Disability services provision (transfer of ownership)
FA383
District Court proceedings (Civil & Residual jurisdiction)
FA341 (PDF, 198kb)
Dust Diseases Board, Workers' Compensation
FA324 (PDF, 89kb)
Dust Diseases Tribunal
DA167 (PDF, 96.8kb)

E

Education, Department of
DA0141 (pdf, 560kb)
Education - Higher and further education including universities and TAFE
Browse
GA47 (PDF 375kb)
Education - Primary and secondary school education
FA387 (PDF, 194kb)
NB: NSW State Archives and Records does not have jurisdiction over private schools.
Education - Higher education provider registration and course accreditation (includes transfer of ownership and custody)
FA339 (PDF, 134kb) and FA322 (PDF, 39kb)
Education Standards: curriculum development, school examinations and non-government school registration
FA285 (PDF, 556kb)
Election Funding: administration of political funding
FA297 (PDF, 79kb)
Election management - Electoral Commission and Electoral Districts Commissioners
FA357 (PDF, 309kb)
Electricity Code Administrator, National (NECA)
DA195 (PDF, 84kb)
Emergency Information Coordination - coordinating the sourcing, storage and delivery of geo-spatial data and property related information to assist in emergencies
FA251 (PDF, 118kb)
Emergency management - Southern Sydney Recovery Taskforce - coordinating repairs and providing assistance to residents in the aftermath of the severe hail storms of April 1999
DA35 (PDF, 74kb)
Emergency management (NSW Fire and Resuce)
FA392 (PDF, 367kb)
Emergency management (Rural Fire Service)
FA326, (PDF, 356kb)
Emergency management (State Emergency Services)
FA359 (PDF, 209kb
Energy generation and planning (Commission of Inquiry into Electricity Generation and Planning in NSW)
DA158 (PDF, 59kb)
Energy generation
GA41
Energy generation
Delta Electricity
DA175 (PDF, 587kb) and FA356 (PDF, 111kb) for plant and equipment maintenance
Eraring Energy
DA223
Green State Power
DA223
Macquarie Generation
DA189
Energy retailing
GA37 and GA41
Energy supply
GA41
Energy supply
Pacific Power
Electricity supply, governance and publications DA148 (PDF, 88kb)
Bunnerong and Pyrmont Power Station plans DA97 (PDF, 86kb)
Energy transmission and distribution network services
GA40
Energy transfer of ownership
Ausgrid Energy transmission and distribution network operations, assets and businesses (transfer of ownership) FA374 & FA376.
Country Energy Gas Pty Ltd: Transfer of ownership of records FA299 (PDF, 56kb)
Delta: Energy generation assets and businesses (transfer of ownership) FA335 (2013), FA346 (2014) and FA370 (2016)​
Endeavour Energy Energy transmission and distribution network operations, assets and businesses (transfer of ownership) (FA384)
Eraring: Energy generation assets and businesses (transfer of ownership) FA336​
Green State Power: Energy generation assets and business (transfer of ownership) FA350​
Macquarie Generation: Energy generation assets and businesses (transfer of ownership) FA345
Pacific Power: transfer of ownership of energy services DA133 (PDF, 79kb)
Transgrid: Energy transmission network operations, assets and businesses (transfer of ownership) FA366.​
Energy policy, programs and regulation
FA381 (PDF, 288kb)
Environment and conservation: Management of national parks, state parks, historic sites and reserves, and the protection of flora and fauna including community conservation, cultural heritage, land use, fire management, forestry, law enforcement, pest and weed control, threatened species, wildlife.
DA196 (PDF, 148kb)
Environment and conservation: National Parks and Wildlife Service, including aboriginal land ownership, community conservation, conservation planning, cultural heritage, fire management, forestry, law enforcement, pest and weed control, threatened species, water management, widerness areas, wildlife. 
DA155 (PDF, 1.1mb)
Environment and conservation: air quality, biodiversity conservation, catchment management, chemicals and pesticides management, contaminated sites management, dangerous goods control, ecosystem conservation, emergency management, environmental impact assessments, environmental planning strategies, grants and funding, law enforcement, licensing and permits, natural resource management, noise pollution, radiation control, scientific services, sustainability frameworks, waste management, water management and quality. 
DA216 (PDF, 499kb)
Environmental and natural resources protection, conservation and sustainability (Office of Environment and Heritage)
FA314 (PDF, 196 kb)
Estate management (NSW Trustee and Guardian)
FA371 (PDF,329kb)

F

Fair Trading, Department of (regulation of businesses, cooperatives and home builders, real estate and tenancy services) 
DA48 (PDF, 642kb)
Film and television production and promotion (Screen NSW)
DA210 (PDF, 47kb)
Film recordings: audio, film and video records created by or on behalf of agencies to support a range of administrative and functional responsibilities
GDA11
Financial management (NSW Treasury)
FA342 (PDF, 398kb)
Financial regulation (Fincom) - prudential supervision of building societies, credit unions, co-operative societies and friendly socieities
DA4 (PDF, 164kb)

Fire, rescue and emergency management
FA392 (PDF, 367kb)

Fleet management: management of fleet services on behalf of Government agencies
FA282 (PDF, 102kb)

Flora and fauna protection: management of parks, reserves and historic sites and the protection of flora and fauna
DA196 (PDF, 148kb)

Food safety management
FA284 (PDF, 121kb)
Forensic medicine records (Departments of Forensic Medicine in public health services only
General disposal authority: forensic medicine records (GDA19) - 2005
Forensic Institute of Medicine, Glebe NSW, Inquiry into the post mortem and anatomical examination practices of the
DA98 (PDF, 94kb)
Forestry Management: commercial timber production, recreation and conservation
FA400 (PDF, 191kb)
Freightcorp - freight rail service provision 1970 -2002.
DA104 (PDF, 657kb)

G

Game,feral and pest animal species management (Game Council of NSW): management and control of introduced game, feral and pest animal species through hunting.;
DA202 (PDF, 119kb)
Gambling regulation: Independent Liquor and Gaming Authority
FA239 (PDF, 721kb)
Gambling regulation: Casino employee licensing, 1992+ 
DA134 (PDF, 67kb)
Geographic naming (Geographic Names Board of NSW)
FA238 (PDF, 1.2mb)
Government Printing Office: Photographic negatives and cinematographic film
DA27
Government Telecommunication Services (NSW Telco Authority)
FA411 (PDF, 352kb)
Governor of NSW
FA388 (PDF, 176kb)
Greater Hume Shire Council
Aged care hostels (transfer of ownership)
FA304 (PDF, 27kb); FA311 (PDF, 28kb)
Greyhound Welfare and Integrity Commission
GDA25 Greyhound welfare inspections only (GDA25, PDF 121kb)
Growth centre development (Growth Centres Commission) - overseeing delivery of infrastructure to facilitate residential or industrial occupation within precincts, and precinct planning.
FA262 (PDF, 113kb)
Guardianship disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Guardian, Office of the Public - substitute decision-making for people under guardianship and support to guardians.
FA309 (PDF, 63kb)
Guardianship services (NSW Trustee and Guardian) 
FA371 (PDF,329kb)
Guardianship Tribunal - hearing and determining applications for the appointment of guardians and financial managers for adults with decision-making disabilities.
FA308 (PDF, 86kb)

H

Health Care Complaints Commission - handling of complaints relating to health practitioners, health service providers and quality of care within the health system.
FA340 (PDF 166kb)
Health Education and Training Institute - statewide health education services.
GA44 (PDF, 220kb)
GA47
FA317 (PDF, 81kb)  Records of the former Institute of Psychiatry
Health Information, Bureau of - statewide health reporting.
GA44 (pdf, 200kb)
Health, Ministry of: planning and policy for provision of health care
DA25 (PDF, 1.5mb)
Health data collection forms
DA57 (PDF, 55kb)
Patient/client records of defunct private hospitals under the care and control of the Ministry of Health
FA360 (PDF, 123kb)
Health Pathology
see GDA17 and GDA19
Health practitioners: national registration and accreditation scheme for health practitioners
FA393 (PDF, 149kb)
Health practitioners: complaints relating to the health, performance and conduct of health practitoners; pharmacy registration, and education of health practitioners (Professional Councils and Health Professional Councils Authority)
FA380 (PDF, 168kb)
Health - public patient records
General retention and disposal authority: patient/client records (GDA17) [Public health services only]
Browse
NB: NSW State Archives and Records does not have jurisdiction over private patient records
Health - public patient administrative records
General retention and disposal authority: administrative records (GDA21) [Public health services only]
Browse 
NB: NSW State Archives and Records does not have jurisdiction over private patient records
Health care services, occupational  (HealthQuest) - provision of services to organisations in health risk management, individual health assessment, training in injury prevention, stress management and workplace health promotion.
DA122 (PDF, 72kb)
Health assessments of Railcorp employees
FA257 (PDF, 43kb)
Heritage management (Heritage Council of NSW) - conserving places, buildings, works, relics, moveable objects or precincts.
FA271 (PDF, 256kb)
Heritage management - Archival recordings documenting heritage sites
DA36 (PDF, 54kb) 
Historic sites protection: management of parks, reserves and historic sites and the protection of flora and fauna
DA196 (PDF, 148kb)
Home building disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Home building licensing and compliance (Department of Fair Trading)
DA48 (PDF, 642kb)
Home care, ageing and  disability 
FA306 (PDF, 180kb)
HomeFund Commissioner - management of HomeFund borrower complaints
FA385 (PDF, 136kb)
Housing - social housing services
FA303 (PDF, 358kb)
Housing (Teacher Housing Authority of NSW)
FA259 (PDF, 71.1kb)
Hunter Development Corporation
FA260 (PDF, 107kb)
Hunter Health - transfer of records of the Allandale Aged Care Facility
DA129 (PDF, 76kb)
Hunter Water Corporation: water supply and wastewater management
FA367 (PDF, 345kb) 
Hunter Water Australia (transfer of ownership)
FA358

I

Independent Commission Against Corruption
FA386 (PDF, 158kb)
Independent Commission Against Corruption, Inspector of 
FA390 (PDF, 135kb)
Independent Planning Commission
FA245 (PDF, 388kb)
Independent Pricing and Regulatory Tribunal: Pricing and productivity regulation and review
FA351 (PDF, 235kb)
Independent Transport Safety Regulator
FA288 (PDF, 147kb)
Industrial Magistrate's Court: Court proceedings & administration
FA341 (PDF, 198kb)
Industrial Relations: monitoring of wages and employment rights, obligations and conditions
FA310 (PDF, 191kb)
Industrial Relations Commission of NSW: industrial conciliation and arbitration and the regulation of working conditions and representative organisations
FA302 (PDF, 140kb)
Government employee appeals
FA296 (PDF, 48kb)
Information and Privacy Commission
FA406 (PDF, 224kb)
Infrastructure planning and development: Infrastructure NSW
See FA313 (entries 9.0.0 and 10.0.0)
Infrastructure Planning and Natural Resources, Department of (Forestry Structural Adjustment Unit)
See Primary Industries FA258 (PDF, 405kb)
Inquiries - Royal Commissions, Special Commissions of Inquiry, Commissions of Inquiry and Inquiries established by Letters Patent or Ministerial Directive
GA31
Inquiry into Electricity Generation and Planning in NSW
DA158 (PDF, 59kb)

Inquiry into the Glenbrook Rail Accident
DA90 (PDF, 86kb)

Inquiry into the post mortem and anatomical examination practices of the Forensic Institute of Medicine, Glebe NSW
DA98 (PDF, 94kb)

Inquiry into Sydney Water
DA06 (PDF, 55kb) 1982 - 1998

Inspector of the Independent Commission Against Corruption
FA390 (PDF, 135kb)

Inspector of the Law Enforcement Conduct Commission
FA391 (PDF, 135kb)

Inspector of the Police Integrity Commission
See FA391 (PDF, 135kb) 

Institute of Psychiatry: provision of mental health education and research - see Health Education Training Institute

Insurance - Lifetime Care and Support Authority - care and support of people severely injured in motor vehicle accidents
FA373 (PDF, 254kb)

Internal Audit Bureau of NSW (IAB Services): Audit, investigation and other consultancy services
FA287 (PDF, 51kb); FA312 (PDF, 42kb)

J

Joint Committee of Necropolis Trustees
DA180 (PDF, 759kb)
Judicial Commission of NSW: sentencing guidance, judicial education, and examination of complaints.
FA292 (PDF, 101kb)
Jury management (Sheriff's operations)
FA333 (PDF, 162kb)
Justice - advancing the fairness and equity of the justice system and of improving access to justice (Law and Justice Foundation of NSW)
FA0305 (PDF, 53kb)

L

Lake Illawarra Authority
FA231 (PDF, 158kb)
Land and Environment Court of NSW
FA228 (PDF, 124kb)
Land and Housing Corporation
FA303 (PDF, 358kb)
Land and property development (Landcom)
DA190 (PDF, 195kb)
Land and property information management, survey regulation and geographic naming 
FA238 (PDF, 1.1mb)
Land titles and deeds registration, and Crown lands management
FA293 (PDF, 77kb)
Land titles and registration - primary application records - converting Old Systems title to Torrens title
DA184 (PDF, 91kb)
Land parcels - title boundaries for individual parcels of land
FA279 (PDF, 49kb)
Lands, Crown
FA253 (PDF, 238kb)
LawAccess NSW
FA0337 (PDF, 142kb)
Law and Justice Foundation of NSW
FA0305 (PDF, 53kb)
Law enforcement - Police criminal investigation records
DA221 (PDF, 276kb)
Law enforcement - Police - finger prints and palm prints
FA244 (PDF, 39.7kb)
Law enforcement - Police operational records
DA220 (PDF, 856kb)
Law enforcement (Sheriff's operations)
FA333 (PDF, 162kb)
Law enforcement misconduct prevention - Law Enforcement Conduct Commission
FA397 (PDF, 234kb)
Operation Belfast' hearing room exhibit
DA82 (PDF, 58kb)
Law enforcement powers - applications for authorisation to exercise (GA38) - applications for authorisation to exercise law enforcement powers to the Supreme Court, District Court, Local Courts and Department of Justice and Attorney General only.
GA38
Law Enforcement Conduct Commission, Inspector of the
FA391 (PDF, 135kb)
Law Reform Commission of NSW
FA0323 (PDF, 57kb)
Legal Aid Commission of New South Wales
FA272 (PDF, 429kb)
Legal Profession Admission Board
DA146 (PDF, 188kb)
Private solicitors files
FA301 (PDF, 38kb).
Legal services, advancing the fairness and equity of the justice system and of improving access to justice (Law and Justice Foundation of NSW)
FA0305 (PDF, 53kb)
Legal services, provision of mediation and alternative dispute resolution services to the community (Community Justice Centres/ Alternative Dispute Resolution Directorate)
FA0338 (PDF, 180kb)
Legal services, provision of community legal services (LawAccess NSW)
FA0337 (PDF, 142kb)
Legal services regulation and complaints handling (Office of the Legal Services Commissioner)
FA352 (PDF, 156kb)
Legislative Assembly and Legislative Council, Departments of
See FA325
Legislative drafting & publication: Parliamentary Counsel's Office
FA407 (PDF, 221kb)
Library services
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)
Professional relations, public libraries support & legacy records
FA237 (PDF, 881kb) Amended 2019
Licensing Court of NSW
FA239 (PDF, 721kb)
Lifetime Care and Support Authority
FA373 (PDF, 254kb)
Liquor regulation: Independent Liquor and Gaming Authority
FA239 (PDF, 721kb)
Local Courts: Court proceedings (Civil jurisdiction)
FA341 (PDF, 198kb)
Local government
General retention and disposal authority: local government records (GA39)
Local government administration: oversight of local government and local government statutory bodies
DA185 (PDF, 514kb)
Local Government Boundaries Commission, Local Government Grants Commission, Local Government Pecuniary Interest Tribunal
DA185 (PDF, 514kb)
Local government conduct disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Local Government Remuneration Tribunal
FA248 (PDF, 55.2kb)
Local Land Services: developing, administering, delivering and/or funding programs and advisory services associated with agricultural production, animal health and welfare, chemical residues, biosecurity, natural resource management, emergency management and catchment management.
FA399 (PDF, 271kb)
Supersedes GDA20 and GA29.
Local land services: Soil conservation services
FA401 (PDF, 149kb)
Long Service Corporation: management of long service schemes
FA349 (PDF, 219kb)
Lotteries management
DA172 (PDF, 319kb)

M

Marriages, Births and Deaths - Registry
DA54 (PDF, 618kb)
Medical profession regulation (Medical Board of NSW)
FA243 (PDF, 105kb)
Mental health advocacy, education, policy and planning (Mental Health Commission)
FA369 (PDF, 41kb)
Mental health education and research (Institute of Psychiatry)
FA317 (PDF, 81kb)
Mental Health Review Tribunal - conducting reviews, appeals, hearings or making determinations for people detained under the Mental Health Act 1990 in psychiatric hospitals or the criminal justice system or who are living in the community but subject to an order under the Mental Health Act
FA232 (PDF, 46kb)
Migration applications (business skills)
See FA328.
Mineral resources - primary industries regulation, development and assistance.
FA258 (PDF, 405kb)
Mortgages, registration of non-land
FA266 (PDF, 78kb)
Motor accidents insurance regulation
FA375 (PDF, 286kb)
Motor accidents insurance - Lifetime Care and Support Authority - care and support of people severley injured in motor vehicle accidents
FA373 (PDF, 254kb)
Multicultural NSW: cultural diversity, Community Language Allowances Scheme (CLAS), community relations, ethnic affairs prioroties statements (EAPS), interpreting and translating, Multicultural Entry Scheme, multicultural marketing awards.
DA142 (PDF, 241kb)
Museums management - Australian Museum, Museum of Applied Arts and Sciences, Sydney Living Museums
Collection management, public programs and venue and facilties management
FA402 (PDF, 256kb)

N

National Electricity Code Administrator (NECA)
DA195 (PDF, 84kb)
National parks: management of parks, reserves and historic sites and the protection of flora and fauna
DA196 (PDF, 148kb)
National Parks and Wildlife Service: aboriginal heritage, aboriginal land ownership, native title claims, community conservation, conservation planning, cultural heritage, environmental impact assessment, fire management, forestry, funding, law enforcement, new area proposals, pest and weed control, threatened species, water management, wilderness, wildlife.
DA155 (PDF, 1.1mb)
Natural resource management (Natural Resources Advisory Council): policy advice on natural resource management and economic development.
FA230 (PDF, 93kb)
Natural resource management (Local Land Services): developing, administering, delivering and/or funding programs and advisory services associated with agricultural production, animal health and welfare, chemical residues, biosecurity, natural resource management, emergency management and catchment management.
FA399 (PDF, 271kb)
Natural resources management (Natural Resources Commission): setting standards for the management of natural resources, recommending approval of catchment action plans and catchment management authorities, 
DA213 (PDF, 163kb)
Natural resources management - Wild Dog Destruction Board
FA265 (PDF, 113kb)
Necropolis Trustees, Joint Committee of: cemetery administration.
DA180 (PDF, 759kb)
NSW Civil and Administrative Tribunal (NCAT)
FA361 (PDF, 153kb)
Supersedes FA283 issued to Consumer Trader and Tenancy Tribunal

O

Occupational health care services (HealthQuest) - provision of services to organisations in health risk management, individual health assessment, training in injury prevention, stress management and workplace health promotion.
DA122 (PDF, 72kb)
Health assessments of Railcorp employees
FA257 (PDF, 43kb)
Offender management & youth justice
Corrective services, youth justice, parole and serious offenders review
FA408 (PDF, 283kb)
Office of State Revenue
Revenue collection and administration
DA179 (PDF, 303kb)
Debt recovery and fines enforcement
FA261 (PDF, 132kb)
Office of Transport Safety Investigations
FA264 (PDF, 51kb)
Olympic Coordination Authority
DA37 (PDF, 342kb)
Olympic Roads and Traffic Authority
DA78 (PDF, 146kb)
Ombudsman, NSW - complaint investigation and oversight of the administrative conduct of government and certain private sector agencies
DA205 (PDF, 200kb)

P

Parks - national and state: management of parks, reserves and historic sites and the protection of flora and fauna
DA196 (PDF, 148kb)
Parks- national: aboriginal heritage, aboriginal land ownership, native title claims, community conservation, conservation planning, cultural heritage, environmental impact assessment, fire management, forestry, funding, law enforcement, new area proposals, pest and weed control, threatened species, water management, wilderness, wildlife.
DA155 (PDF, 1.1mb)
Parliament of NSW
FA325 (PDF, 650kb)
Parliamentary Counsel's Office
FA407 (PDF, 221kb)
Parliamentary Remuneration Tribunal
FA248 (PDF, 55.2kb)
Parole management
FA408 (PDF, 283KB)
Parramatta Parklands Trust: collection management, public programs and venue and facilties management
FA402, (PDF 256kb)
Patient records: public health services
General retention and disposal authority: patient/client records (GDA17) [Public health services only]
Browse
NB: NSW State Archives and Records does not have jurisdiction over private patient records
Patient administrative records: public health services
General retention and disposal authority: administrative records (GDA21) [Public health services only]
Browse 
NB: NSW State Archives and Records does not have jurisdiction over private patient records
Patient medical records created by general practitioners (GPs) and subsequently transferred to the custody and control of public offices: covers any organisation, facility or service which is part of the NSW public health system, universities, NSW councils and county councils, and NSW public offices which have custody and control of general practice medical records.
GA42
Pharmacy registration (Health Professional Councils and Health Professional Councils Authority)
FA380 (PDF, 168kb)
Planning and development
FA245 (PDF, 388kb)
Police: criminal investigation records
DA221 (PDF, 276kb)
Police: finger prints and palm prints
FA244 (PDF, 39.7kb)
Police: operational records
DA220 (PDF, 856kb) 2017 version
Police: records which are part of the 'Police collection' located at the Justice and Police Museum
DA214 (PDF, 51kb)
Police: Special Branch
DA29 (PDF, 146kb)
Port and marine services
FA409 (PDF, 289kb)
Premier and Cabinet
Cabinet Secretariat, policy advice and support services to the Government
FA254 (PDF, 61.6kb)
Government and public sector administration, support, coordination and service delivery
FA313 (PDF, 250b)
Office for Women
DA171 (PDF, 171kb)
Graham Freudenberg, Speechwriter to the Premier
DA110 (PDF, 59kb)
Primary industries - regulation, development and assistance.
FA258 (PDF, 405kb)
Printing Office, Government: Photographic negatives and cinematographic film
DA27
Printing services, supply of (CM Solutions)
DA193 (PDF, 102kb)
Privacy Commission, Information and
FA406 (PDF, 224kb)
Procurement and fleet management
FA282 (PDF, 102kb)
Q Stores
DA194 (PDF, 87kb)
Public Guardian - substitute decision-making for people under guardianship.
FA309 (PDF, 63kb)
Public Prosecutions, Director of
FA389 (PDF, 196kb)
Conduct of trials and associated appeals on behalf of another jurisdiction
FA344 (PDF 81kb)
Public Service Commission
Public sector workforce planning and management, 1976+
FA329 (PDF, 209kb)
Public sector administration and workforce management c1950-c1988
FA365 (PDF, 187kb)
Public Works
FA379 (PDF, 203kb)
Publishing and advertising, Government
FA0294 (PDF, 56kb)

R

Racing and gaming: collection of taxation revenue from bookmakers and totalizator operators, and financial assistance toward capital wotrks and improvements to racecourses
DA107 (PDF, 68kb)
Racing and gaming: monitoring totalizator and bookmaker operations
DA112 (PDF, 61kb)
Racing regulation: Independent Liquor and Gaming Authority
FA239 (PDF, 721kb)
Railways - see Transport
Real estate and renting services (Department of Fair Trading)
DA48 (PDF, 642kb)
Recreation and sport
DA108 (PDF, 746kb)
Recreation - Australian Recreation Diploma student records
DA100 (PDF, 58kb)
Recreational institutions
FA402 (PDF, 256kb)
Registration of non-land mortgages
FA266 (PDF, 78kb)
Registration of land titles and deeds
FA293 (PDF, 77kb)
Registration and land titles - primary application records - converting Old Systems title to Torrens title
DA184 (PDF, 91kb)
Registry of Births, Deaths and Marriages
DA54 (PDF, 618kb)
Research management
GA47, 3.0.0. (PDF, 375kb)
Residential property disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Revenue collection and administration (Office of State Revenue)
DA179 (PDF, 303kb)
Revenue collection and administration: Debt recovery and fines enforcement
FA261 (PDF, 132kb)
Roads see Transport
Royal Commissions, Special Commissions of Inquiry, Commissions of Inquiry and Inquiries established by Letters Patent or Ministerial Directive
GA31
Rural Affairs - supporting people and communities in rural NSW to promote advances in social, economic, cultural and environmental development
FA234 (PDF, 175kb)
Rural Assistance Authority - delivery of programs of financial assistance and farm debt mediation.
DA116 (PDF, 155kb)
Rural Fire Service
FA326, (PDF, 356kb)

S

School Community Organisations, Federation of (FOSCO)
DA156 (PDF, 117kb)

Schools - primary and secondary school records
FA387 (PDF, 194kb)
NB: NSW State Archives and Records does not have jurisdiction over private schools.

Screen NSW - Film and television production and promotion
DA210 (PDF, 47kb)

Serious offenders management
FA408 (PDF 283KB)

Sheriff's operations - law enforcement, court security and jury management
FA333 (PDF, 162kb)

SICorp (Self Insurance Corporation)
FA343 (PDF, 211kb)

Soil conservation services (Local land services)
FA401 (PDF, 149kb)

Southern Sydney Recovery Taskforce - coordinating repairs and providing assistance to residents in the aftermath of the severe hail storms of April 1999.
DA35 (PDF, 74kb)

Special Commission of Inquiry into the Glenbrook Rail Accident
DA90 (PDF, 86kb)

Sporting, cultural and recreational institutions
FA402 (PDF, 256kb)
FA402 replaced GA32 on 24 January 2019.

Sport and recreation
DA108 (PDF, 746kb)

Sport and recreation: Sydney Cricket and Sports Ground Trust
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb).

​Sport and recreation: Wentworth Park Sporting Complex Trust venue and facilties management
FA402, (PDF 256kb)

Sport and recreation - World Masters Games Organising Committee, Sydney 2009
FA286 (PDF, 79kb)
Sporting Injuries Committee and WorkCover Authority
FA307 (PDF, 432kb)

State Archives and Records NSW
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)
Guidance, regulation, commercial storage and training services
FA225 Reissued 2020 (PDF, 321kb)

State and Regional Development - business skills migration applications
See FA328.

State Electoral Office - records relating to the conduct of elections
DA203 (PDF, 74kb) and DA102 (PDF, 77kb) 

State Emergency Service, NSW
FA359 (PDF, 209kb

State Insurance Regulatory Authority - motor accidents insurance regulation
FA375 (PDF, 317kb)

State Library of New South Wales
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)
Professional relations, public libraries support & legacy records
FA237 (PDF, 881kb) Amended 2019

Statutory and Other Offices Remuneration Tribunal
FA248 (PDF, 55.2kb)

Superannuation administration
Pillar Administration (transfer of ownership)
FA377 (PDF,79kb)
Pillar Administration
FA378 (PDF,165kb)

Superannuation administration
First State Super
DA15 (PDF, 376kb)

Superannuation funds management and scheme administration
SAS Trustee Corporation and Parliamentary Superannuation Contributory Fund
FA327 (PDF, 246kb)

Supreme Court of New South Wales
Bail applications
DA208 (PDF, 63kb)
Case records, control records and judgments
FA269 (PDF, 72kb)
Case records relating to cost assessments, matrimonial causes, adoptions and criminal matters and Judges' notebooks
DA178 (PDF, 73kb)
Copies of probate grants and wills
DA188 (PDF, 63kb)
Original rules of court and accounting records
DA52 (PDF, 85kb)
Probate accounts packets
DA212 (PDF, 62kb)
Registers, process books, probate packets and adoption files
DA43 (PDF, 111kb)

Surveying and Spatial Information, Board of 
FA238 (PDF, 1.1mb)

Survey regulation 
FA238 (PDF, 1.1mb)

Sydney Cricket and Sports Ground Trust
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)

Sydney Harbour Foreshore Authority
FA363 (PDF 230 kb)

Sydney Living Museums
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)

Sydney Metropolitan Development Authority
FA260 (PDF, 267kb)

Sydney Observatory
Astrographic glass plates of the former Sydney and Melbourne observatories
FA267 (PDF, 40kb)

Sydney Olympic Park Authority
FA402, (PDF 256kb)
DA124 (PDF, 1.1mb)
Olympic Coordination Authority tenders, contracts and agreements
DA94 (PDF, 64kb)

Sydney Opera House Trust
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)

Sydney Ports Corporation
DA33 (PDF, 316kb)

Sydney Water Corporation
Water supply and wastewater management
FA367 (308 kb)
Local Government zoning records
DA63 (PDF, 60kb)
Photographic Negatives
FA298 (PDF, 76kb)

Sydney Water Inquiry
DA06 (PDF, 55kb) 1982 - 1998

T

TAFE NSW
See the General retention and disposal authority: Higher and further education records
See FA387 Primary and secondary education (PDF, 194kb) for secondary students completing vocational education
See FA402, (PDF 256kb) for Collection management, public programs and venue and facilties management
Taronga Conservation Society Australia
Animal care, conservation and research
FA398 (PDF, 166kb)
Collection management, public programs and venue and facilties management
FA402, (PDF 256kb)
Teacher Housing Authority of NSW
FA259 (PDF, 71.1kb)
Telecommunications Services, Government (NSW Telco Authority)
FA411 (PDF, 352kb)
Television and film production and promotion (Screen NSW)
DA210 (PDF, 47kb)
Tenancy disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Tenancy services (Department of Fair Trading)
DA48 (PDF, 642kb)
Tourism NSW
DA136 (PDF, 413kb)
Trade measurement regulation authorities (Transfer of ownership)
FA0347 (PDF, 29kb)
Trader disputes (NSW Civil and Administrative Tribunal (NCAT))
FA361 (PDF, 153kb)
Transport - Aerial photography and photogrammetric survey records of roads, bridges and road network infrastructure
FA242 (PDF, 100kb)
Transport infrastructure
FA382 (PDF, 393)
Transport Safety Regulator
FA288 (PDF, 147kb)
Transport strategic planning, network operations, safety and regulation
FA403(PDF, 261kb)
Supersedes DA93, DA153, DA191, DA209, FA236, FA278, FA289, FA315, FA368.
Transport - Transfer of certain railway services provision records to ARTC
DA169 (PDF, 74kb);and DA0177 (PDF, 74kb)
Transport - Roads: Manufacturers' vehicle brochures
FA276 (PDF, 39kb)
Transport -Special Commission of Inquiry into the Glenbrook Rail Accident
DA90 (PDF, 86kb)
Treasury, NSW - State financial management
FA342 (PDF, 398kb)
Treasury Corporation, NSW
FA331
Trustee and Guardian, NSW
Estate and trust management and guardianship services
FA371 (PDF,329kb)

U

University records
General retention and disposal authority: higher and further education (GA47)
Collection management and venue and facilties management
FA402, (PDF 256kb)
University, Charles Sturt -Records of the Director of the Australian Centre for Christianity and Culture
FA270 (PDF, 20kb)

University of New England - Records of the former Armidale Teachers College and College of Advanced Education
DA176 (PDF, 84kb)

University of Sydney - Transfer of records to Charles Sturt University
DA183 (PDF, 97kb)

Urban planning - maps and plans
DA65 (PDF, 55kb)
Urban planning - Communications Branch
DA26 (PDF, 75kb)

V

Venues and facilties management (Venues NSW)
FA402, (PDF 256kb)
Veterinary Practitioners Board of NSW
FA273 (PDF, 155kb)
Victims' Services and Victims' Compensation Tribunal
FA316 (PDF, 74kb)
Video recordings: audio, film and video records created by or on behalf of agencies to support a range of administrative and functional responsibilities
GDA11
Vocational Education and Training Accreditation Board (VETAB)
FA277 (PDF, 79kb)
Transfer of ownership of VETAB records
FA320 (42kb)
Vocational Education and Training, Board of (BVET)
FA281 (PDF, 52kb)

W

Waste management and minimisation
DA109 (PDF, 742kb)
Water resources management
FA256 (PDF, 148kb)
Water rights administration - surface water licences, bore licences and farm water supply files 1934 - 1963
DA113 (PDF, 65kb)
Water supply and wastewater management
FA367 (PDF, 56kb)
Wentworth Park Sporting Complex Trust
FA402, (PDF 256kb)
Western Sydney Parklands Trust
FA402, (PDF 256kb)
Wild Dog Destruction Board
Land and resource management (pest control)
FA265 (PDF, 113kb)
Windsor Court - records located at Winsor Court House dating from 1840 to 1971.
DA99 (PDF, 65kb)
Women, Office for ​
DA171 (PDF, 171kb)
WorkCover Authority and Sporting Injuries Committee
FA307 (PDF, 432kb)
Workers Compensation Commission
Workers compensation dispute resolution
FA255 (PDF, 68kb)
Records of the former Compensation Court of NSW
DA166 (PDF, 111kb)
Workers' Compensation Dust Diseases Board
FA324 (PDF, 89kb)
Workforce planning and management for the public sector (Public Service Commission)
FA329 (PDF, 209kb);1976
Public sector administration and workforce management c1950-c1988
FA365 (PDF, 18
Working with Children checks by Approved Screening Agencies - This authority only applies to the legacy records of approved screening agencies, including the Commission for Children and Young People, the Department of Education and Training, the Department of Health and the Department of Arts, Sport and Recreation. The role and functions of approved screening agencies ceased in 2013 as a result of changes to legislation. For post - 2013 records of working with children checks see the General retention and disposal authority: administrative records - PERSONNEL - Recruitment or Employee Service History.
GA26
World Masters Games Organising Committee, Sydney 2009
FA286 (PDF, 79kb)
World Youth Day Co-ordination Authority
FA268 (PDF, 90.4KB)
Provision and coordination of volunteer services
FA275 (PDF, 40kb)

Y

Youth justice
FA408 (PDF, 283kb)

Z

Zoological conservation and research
FA398 (PDF, 166kb)

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