Overview
The purpose of a retention and disposal authority is to identify those records created and maintained by NSW public offices which are required as State archives and to provide approval for the destruction of certain other records created and maintained by NSW public offices, after minimum retention periods have been met.
Functional retention and disposal authorities are issued for use by particular organisations or organisations carrying out similar or the same functions, e.g. growth centre or precinct development, superannuation funds management, social housing providers. For details of authorities applying to all public offices please refer to the General retention and disposal authorities page.
This page contains functional retention and disposal authorities that have been approved for use by State Records. The authorities are arranged alphabetically.
A Note About Approval The approval for disposal given by authorities issued by State Records is given under the provisions of the State Records Act only and does not override any other obligations of an organisation to retain records. A public office must not dispose of any records where the public office is aware of possible legal action (including legal discovery, court cases, formal applications for access) where the records may be required as evidence. See Retention and disposal for further advice about disposal and disposal alerts or freezes.
Functional retention and disposal authorities have been approved and issued by State Records since 1999. Some of the authorities listed were issued to organisations that are no longer current administrative units of Government in NSW. Agencies wishing to use these authorities as legal instruments or wishing to use authorities approved over 10 years ago should contact State Records (email govrec@records.nsw.gov.au or telephone (02) 9673 1788).
Prior to 1999 the Archives Authority of NSW approved disposal recommendations. Copies of Disposal recommendations issued by the Archives Authority or of retention and disposal authorities on this list where no PDF copy has been provided (e.g. superseded authorities) can be obtained by contacting State Records.
Note: The electronic versions of authorities issued prior to January 2007 are provided for information purposes only. Authorised paper versions of these authorities can be requested by contacting State Records.
List of Functional Authorities
A | B | C | D | E | F |G | H | I | J | | L | M | N | O | P | R | S | T | U | V | W
A
Aboriginal affairs and land rights
FA290 (PDF, 251kb)
FA330 (PDF, 207kb)
Regulation and implementation of standards for children's education and care
FA364 (PDF, 225kb)
General retention and disposal authority: retailing of energy and associated products and services
General retention and disposal authority: energy transmission and distribution network services)
Supersedes DA42
Ageing, disability and home care services provision
FA306 (PDF, 180kb)
Supersedes DA96
Health services quality assurance, reporting, education and training
GA44 (pdf, 200kb)
Private records and memorabilia held as part of the ANZAC Memorial Collection
FA247 (PDF, 22kb)
Liquor, gaming, racing and charitable fundraising regulation
FA239 (PDF, 721kb)
Auditing the performance and financial administration of government
FA353 (PDF, 176kb)
Supersedes DA162.
General retention and disposal authority: energy transmission and distribution network services
Energy transmission and distribution network operations, assets and businesses (transfer of ownership)
FA374 & FA376.
Conduct and assessment of examinations in music, speech and drama
FA280 (PDF, 76kb)
B
Curriculum development, school examinations and non-government school registration
FA285 (PDF, 230kb)
Supersedes DA101, DA132, DA149, DA168, DA174
Land and Property Information Management, Survey Regulation and Geographic Naming
FA238 (PDF, 1.1mb)
Devonshire Street Cemetery Board (interment records and rites of burial licenses)
DA71 (PDF, 62kb)
Water, sewerage and supply records
DA3, 1892+
DA55, 1939+
FA227 superseded, see Long Service Payments Corporation - Management of long service schemes
FA349 (PDF, 219kb)
Building professionals accreditation and regulation
FA246 (PDF, 70.2kb)
Crime and criminal justice statistics and research
FA250 (PDF, 56.6KB)
Health services quality assurance, reporting, education and training
GA44 (pdf, 200kb)
C
DA69 (PDF, 577kb)
Cancer research
DA204 (PDF, 214kb)
see also General retention and disposal authority: health services - statewide services, quality assurance, reporting, education and training
DA211 (PDF, 68kb)
Employee licensing, 1992+
DA134 (PDF, 67kb)
Special employee licensing, 1995-2002
DA135 (PDF, 72kb)
See General retention and disposal authority: Catchment Management Authorities
DA67 (PDF, 130kb)
DA157 (PDF, 589kb)
DA12 (PDF, 69kb)
FA260 (PDF, 267kb)
Records of the Director of the Australian Centre for Christianity and Culture
FA270 (PDF, 20kb)
FA263 (PDF, 156kb)
FA319 (PDF, 48kb)
FA231 (PDF, 158kb)
GA44 (pdf, 220kb)
DA218 (PDF, 90kb)
Colliery/Coal area information and analysis and Council liaison
FA224 (PDF, 69kb)
DA219 (PDF, 69kb)
FA241 (PDF, 958kb)
Health assessment of coal industry workers
FA249 (PDF, 46kb)
FA355 (PDF, 141KB)
DA115 (PDF, 86kb)
FA0338 (PDF, 180kb)
DA142 (PDF, 241kb)
See NSW Civil and Administrative Tribunal FA361
Supersedes FA283
DA199 (PDF, 887kb)
General retention and disposal authority: retailing of energy and associated products and services
General retention and disposal authority: energy transmission and distribution network services
Supersedes DA119
DA150
DA117 (PDF, 246kb)
Bona Vacantia and Resumptions under report files
DA118 (PDF, 89kb)
Cost recovery matters
FA291 (PDF, 40kb)
D
FA396 (PDF, 139kb)
DA175 (PDF, 587kb)
Plant and equipment maintenance
FA356 (PDF, 111kb)
Energy generation assets and businesses (transfer of ownership)
FA335 (2013), FA346 (2014) and FA370 (2016)
DA130 (PDF, 86.9kb)
FA324 (PDF, 89kb)
DA167 (PDF, 96.8kb)
E
Departmental records
DA141 (PDF, 657kb)
Primary and secondary education records
FA387 (PDF, 194kb)
Supersedes DA60 and DA105
Federation of School Community Organisations (FOSCO)
DA156 (PDF, 117kb)
Higher education provider registration and course accreditation (includes transfer of ownership and custody)
FA339 (PDF, 134kb) and FA322 (PDF, 39kb)
Energy transmission and istribution network operations, assets and businesses (transfer of ownership)
(FA384)
General retention and disposal authority: retailing of energy and associated products and services
General retention and disposal authority: energy transmission and distribution network services
Supersedes DA123
FA381 (PDF, 288kb)
Management of parks, reserves and historic sites and the protection of flora and fauna
DA196 (PDF, 148kb)
Environmental management and conservation
DA216 (PDF, 499kb)
National Parks and Wildlife Service
DA155 (PDF, 1.1mb)
Environmental and natural resources protection, conservation and sustainability
FA314 (PDF, 196 kb)
DA223
Energy generation assets and businesses (transfer of ownership)
FA336
F
DA48 (PDF, 656kb)
Community services, adoptions and child protection
FA318 (PDF, 164kb)
Social housing
(FA303, PDF 358kb)
Disability services provision (transfer of ownership)
FA383
Australian Centre for Advanced Computing and Communications (ac3) (Transfer of ownership)
FA348 (PDF, 94kb)
CM Solutions
DA193 (PDF, 102kb)
Government publishing and advertising
FA0294 (PDF, 56kb)
HomeFund Commissioner
FA385 (PDF, 136kb)
Public Works
FA379 (PDF, 203kb)
Procurement and fleet management
FA282 (PDF, 102kb)
Q Stores
DA194 (PDF, 87kb)
SICorp (Self Insurance Corporation)
FA343 (PDF, 211kb)
Trade measurement regulation authorities (Transfer of ownership)
FA0347 (PDF, 29kb)
DA4 (PDF, 164kb)
Fire and Rescue NSW
Fire, rescue and emergency management
FA392 (PDF, 367kb)
supersedes DA143
Food safety management
FA284 (PDF, 121kb)
Records of former Milk Board
DA160 (PDF, 65kb)
General disposal authority: forensic medicine records (GDA19) - 2005
DA104 (PDF, 657kb)
G
DA202 (PDF, 119kb)
Collection of racing revenue and racecourse development fund
DA107 (PDF, 68kb)
Racing inspection and compliance
DA112 (PDF, 61kb)
FA238 (PDF, 1.2mb)
Photographic negatives and cinematographic film
DA27
DA11 (PDF, 65kb)
National Grain Exchange Pty Ltd (GEM)
DA10 (PDF, 59kb)
Aged care hostels (transfer of ownership)
FA304 (PDF, 27kb); FA311 (PDF, 28kb)
Energy generation
DA223
Energy generation assets and business (transfer of ownership)
FA350
FA262 (PDF, 113kb)
FA309 (PDF, 63kb)
FA308 (PDF, 86kb)
H
DA76 (PDF, 78kb)
Planning and policy for provision of health care
DA25 (PDF, 1.5mb)
Data collection forms
DA57 (PDF, 55kb)
Patient/client records of defunct private hospitals under the care and control of the Ministry of Health
FA360 (PDF, 123kb)
National registration and accreditation scheme for health practitioners
FA393 (PDF, 149kb)
Browse
Browse
General retention and disposal authority: general practice records (GA42)
GA42 (PDF, 109kb)
FA340 (PDF 166kb)
GA44 (PDF, 220kb)
FA380 (PDF, 168kb)
FA303 (PDF, 358kb)
FA260 (PDF, 107kb)
DA129 (PDF, 76kb)
Water supply and wastewater management
FA367 (PDF, 345kb)
supersedes DA127 and DA207
Hunter Water Australia (transfer of ownership)
FA358
I
Pricing and productivity regulation and review
FA351 (PDF, 235kb)
FA288 (PDF, 147kb)
Monitoring of wages and employment rights, obligations and conditions
FA310 (PDF, 191kb)
Construction industry compliance monitoring
FA354 (PDF, 164kb)
Industrial conciliation and arbitration and the regulation of working conditions and representative organisations
FA302 (PDF, 140kb)
Government employee appeals
FA296 (PDF, 48kb)
See Primary Industries FA258 (PDF, 405kb)
Supersedes DA165.
DA98 (PDF, 94kb)
FA390 (PDF, 135kb)
FA391 (PDF, 135kb)
Monitoring the NSW Police Integrity Commission's operations and the conduct of Commission officers
FA295 (approved 2010) superseded see FA391 (PDF, 135kb)
Provision of mental health education and research
FA317 (PDF, 81kb)
General retention and disposal authority: retailing of energy and associated products and services (GA37)
General retention and disposal authority: energy transmission and distribution networks (GA40)
Audit, investigation and other consultancy services
FA287 (PDF, 51kb); FA312 (PDF, 42kb)
J
DA180 (PDF, 759kb)
FA292 (PDF, 101kb)
Reporting Services Branch
Recordings and transcripts of court and tribunal proceedings
FA0395 (PDF, 129 kb)
DA170 (PDF, 299kb)
Property management records
DA186 (PDF, 141kb)
Video/visual surveillance records
DA222 (PDF, 47kb)
FA231 (PDF, 158kb)
FA228 (PDF, 124kb)
FA303 (PDF, 358kb)
Crown Lands Division
FA253 (PDF, 238kb)
Deed and land titles registration and Crown lands management
FA293 (PDF, 77kb)
Emergency Information Coordination Unit
FA251 (PDF, 118kb)
Land and property information management, survey regulation and geographic naming
FA238 (PDF, 1.2mb)
Office of Rural Affairs
FA234 (PDF, 175kb)
Primary application records
DA184 (PDF, 91kb)
Registration of non-land mortgages
FA266 (PDF, 78kb)
Soil Conservation Service
FA235 (PDF, 293kb)
Title boundaries for individual parcels of land
FA279 (PDF, 49kb)
Land and Water Conservation, Department of
Water rights administration
DA113 (PDF, 65kb)
District Office maps
DA34 (PDF, 53kb)
Landcom
DA190 (PDF, 195kb)
FA0337 (PDF, 142kb)
FA0305 (PDF, 53kb)
Law Enforcement Conduct Commission
FA397 (PDF, 234kb)
Supersedes FA300 issued to the Police Integrity Commission
Operation Belfast' hearing room exhibit
DA82 (PDF, 58kb)
FA0323 (PDF, 57kb)
DA146 (PDF, 188kb)
Supersedes DA126
Private solicitors files
FA301 (PDF, 38kb).
Legal services regulation and complaints handling
FA352 (PDF, 156kb)
See FA325
See FA325
FA239 (PDF, 721kb)
FA373 (PDF, 254kb)
FA239 (PDF, 721kb)
Court proceedings (Civil jurisdiction)
FA341 (PDF, 198kb)
Windsor Court
DA99 (PDF, 65kb)
General retention and disposal authority: local government records (GA39)
General disposal authority: Local Government records affected by boundary changes (GDA16)
DA185 (PDF, 514kb)
DA185 (PDF, 514kb)
FA248 (PDF, 55.2kb)
FA399 (PDF, 271kb)
DA172 (PDF, 319kb)
M
DA189
Energy generation assets and businesses (transfer of ownership)
FA345.
FA243 (PDF, 105kb)
Mental health advocacy, education, policy and planning (Mental Health Commission)
FA369 (PDF, 41kb)
Mental Health Review Tribunal
FA232 (PDF, 46kb)
see Primary Industries FA258 (PDF, 405kb)
Commission of Inquiry into Electricity Generation and Planning in NSW
DA158 (PDF, 59kb)
DA9 superseded see FA375 Motor accidents insurance regulation
DA131 superseded see FA375 Motor accidents insurance regulation
N
DA195 (PDF, 84kb)
FA230 (PDF, 93kb)
DA213 (PDF, 163kb)
DA180 (PDF, 759kb)
FA361 (PDF, 153kb)
Supersedes FA283 issued to Consumer Trader and Tenancy Tribunal
GA44 (pdf, 220kb)
O
Revenue collection and administration
DA179 (PDF, 303kb)
Debt recovery and fines enforcement
FA261 (PDF, 132kb)
Supersedes DA01.
FA264 (PDF, 51kb)
DA37 (PDF, 342kb)
DA78 (PDF, 146kb)
DA205 (PDF, 200kb)
P
Energy services
DA133 (PDF, 79kb)
Electricity supply, governance and publications
DA148 (PDF, 88kb)
Bunnerong and Pyrmont Power Station plans
DA97 (PDF, 86kb)
FA325 (PDF, 650kb)
FA248 (PDF, 55.2kb)
DA198 (PDF, 93kb)
Heritage management
FA271 (PDF, 256kb)
Planning and development
FA245 (PDF, 388kb)
Criminal investigation records
DA221 (PDF, 276kb) Revised June 2017
Operational records
DA220 (PDF, 856kb) 2017 version
Supersedes DA24, 58, 59, 89, 106, 154
Finger prints and palm prints
FA244 (PDF, 39.7kb)
Police records which are part of the 'Police collection' located at the Justice and Police Museum
DA214 (PDF, 51kb)
Special Branch
DA29 (PDF, 146kb)
DA22 (PDF, 334kb)
Cabinet Secretariat, policy advice and support services to the Government
FA254 (PDF, 61.6kb)
Government and public sector administration, support, coordination and service delivery
FA313 (PDF, 250b)
Office for Women
DA171 (PDF, 171kb)
Graham Freudenberg, Speechwriter to the Premier
DA110 (PDF, 59kb)
FA309 (PDF, 63kb)
FA389 (PDF, 196kb)
Conduct of trials and associated appeals on behalf of another jurisdiction
FA344 (PDF 81kb)
Public sector workforce planning and management1976+
FA329 (PDF, 209kb)
Public sector administration and workforce management c1950-c1988
FA365 (PDF, 187kb)
FA229 (PDF, 278kb)
R
For rail and roads see Transport
DA54 (PDF, 618kb)
See Consumer Trader and Tenancy Tribunal functional authority FA283.
DA159 (PDF, 744kb)
DA116 (PDF, 155kb)
FA326, (PDF, 356kb)
S
DA197 (PDF, 138kb)
FA333 (PDF, 162kb)
DA35 (PDF, 74kb)
DA90 (PDF, 86kb)
DA108 (PDF, 746kb)
Australian Recreation Diploma student records
DA100 (PDF, 58kb)
FA307 (PDF, 432kb)
Records relating to the conduct of elections
DA203 (PDF, 74kb) and DA102 (PDF, 77kb)
FA359 (PDF, 209kb
Motor accidents insurance regulation
FA375 (PDF, 286kb)
Supersedes DA9 and DA131 issued to the Motor Accidents Authority
FA225 (PDF, 726kb)
FA248 (PDF, 55.2kb)
State Authorities Superannuation (SAS) and Trustee Corporation (STC)
FA327 (PDF, 246kb)
Supersedes DA14 issued to Parliamentary Contributory Superannuation Fund
Supersedes DA16 issued to State Authorities Super Scheme, Police Super Scheme, State Authorities Non-Contributory Scheme
Supersedes DA13 issued to State Super Scheme
Superannuation Administration Authority
Pillar Administration (transfer of ownership)
FA377 (PDF,79kb)
Pillar Administration
FA378 (PDF,165kb)
First State Super
DA15 (PDF, 376kb)
Bail applications
DA208 (PDF, 63kb)
Case records, control records and judgments
FA269 (PDF, 72kb)
Case records relating to cost assessments, matrimonial causes, adoptions and criminal matters and Judges' notebooks
DA178 (PDF, 73kb)
Copies of probate grants and wills
DA188 (PDF, 63kb)
Original rules of court and accounting records
DA52 (PDF, 85kb)
Probate accounts packets
DA212 (PDF, 62kb)
Registers, process books, probate packets and adoption files
DA43 (PDF, 111kb)
Town Clerk's correspondence files 1916-1920
DA80 (PDF, 65kb)
Financial records 1891-1920
DA164 (PDF, 63kb)
Provision of sporting facilities
FA240 (PDF, 473kb)
Supersedes DA70
FA260 (PDF, 267kb)
Astrographic glass plates of the former Sydney and Melbourne observatories
FA267 (PDF, 40kb)
DA124 (PDF, 1.1mb)
Olympic Coordination Authority tenders, contracts and agreements
DA94 (PDF, 64kb)
DA114 (PDF, 446kb)
DA33 (PDF, 316kb)
Water supply and wastewater management
FA367 (308 kb)
Supersedes DA161, DA38 and DA91.
Local Government zoning records
DA63 (PDF, 60kb)
Photographic Negatives
FA298 (PDF, 76kb)
DA06 (PDF, 55kb) 1982 - 1998
T
See the General retention and disposal authority: Higher and further education records
See FA387 Primary and secondary education (PDF, 194kb) for secondary students completing vocational education
FA259 (PDF, 71.1kb)
DA136 (PDF, 413kb)
Environmental and natural resources protection, conservation and sustainability
FA314 (196kb)
Sponsored visa schemes
FA328 (PDF, 133kb)
Energy transmission and distribution network services
General retention and disposal authority: energy transmission and distribution network services
Energy transmission network operations, assets and businesses (transfer of ownership)
FA366
Bus passenger transport services
FA289 (PDF, 218kb)
See FA382 for transport infrastructure
Ferry passenger transport services
FA315 (PDF, 169kb)
See FA382 for transport infrastructure
Maritime Authority, NSW
FA236 (PDF, 697kb)
See FA382 for transport infrastructure
Railway services provision
DA191 (PDF, 1.1mb)
Supersedes DA187. See FA382 for transport infrastructure
Railway services provision (Transfer of certain records to ARTC)
DA169 (PDF, 74kb) and DA0177 (PDF, 74kb)
Roads, bridges and road network infrastructure
Aerial photography and photogrammetric survey records
FA242 (PDF, 100kb)
Driver licensing and road user regulation
FA278 (PDF, 157kb)
Supersedes DA77.
Roads: Manufacturers' vehicle brochures
FA276 (PDF, 39kb)
Road user compliance
DA93 (under review)
State Rail Authority Archives Photographic reference prints
DA192 (PDF, 62kb)
State Rail Authority Archives collection
DA47 (PDF, 68kb)
Transport infrastructure
FA382 (PDF, 393).
Supersedes FA321 (Transport infrastructure development and delivery) and FA233 (Rail infrastructre and rolling stock).
Transport passenger services
Ticketing and fares
FA368 (PDF, 141 kb)
Transport planning, funding, infrastructure regulation, safety, and services delivery
DA153 (PDF, 844kb) 1989+ ; DA209 (PDF, 859kb) 1960-1988
See FA382 for transport infrastructure
FA331. Supersedes DA32.
Estate and trust management and guardianship services
FA371 (PDF,329kb)
Supersedes DA200 and FA229.
Private records and memorabilia held as part of the ANZAC Memorial Collection
FA247 (PDF, 22kb)
U
General Retention and Disposal Authority (GDA 23) - University records
University of New England
Records of the former Armidale Teachers College and College of Advanced Education
DA176 (PDF, 84kb)
University of Sydney
Transfer of records to Charles Sturt University
DA183 (PDF, 97kb)
Archival recordings documenting heritage sites
DA36 (PDF, 54kb)
Maps and plans
DA65 (PDF, 55kb)
Communications Branch
DA26 (PDF, 75kb)
V
FA273 (PDF, 155kb)
FA316 (PDF, 74kb)
FA277 (PDF, 79kb)
Transfer of ownership of VETAB records
FA320 (42kb)
FA281 (PDF, 52kb)
W
DA109 (PDF, 742kb)
Workers compensation dispute resolution
FA255 (PDF, 68kb)
Supersedes DA173 and 144
Records of the former Compensation Court of NSW
DA166 (PDF, 111kb)
FA324 (PDF, 89kb)
FA286 (PDF, 79kb)
FA268 (PDF, 90.4KB)
Provision and coordination of volunteer services
FA275 (PDF, 40kb)
DA81 (PDF, 77kb)
Published April 2014