General retention and disposal authorities authorise the retention and disposal of records common to more than one organisation.
The purpose of a retention and disposal authority is to identify those records created and maintained by NSW public offices which are required as State archives and to provide approval for the destruction of certain other records created and maintained by NSW public offices, after minimum retention periods have been met.
General retention and disposal authorities are issued for use by all public sector organisations or organisations within a particular sector such as local councils, public health services or universities or organisations which carry out similar or the same functions, for example shared corporate service providers or catchment management authorities. General authorities currently authorised for use are available below. For details of authorities authorised for use by a particular public office please refer to the Functional retention and disposal authorities page.
Note: The approval for disposal given by authorities issued by State Records is given under the provisions of the State Records Act only and does not override any other obligations of an organisation to retain records.
A public office must not dispose of any records where the public office is aware of possible legal action (including legal discovery, court cases, formal applications for access) where the records may be required as evidence.
See Retention and disposal for further advice about disposal and disposal alerts or freezes.
Please note State Records does not distribute or make available product or software specific loadable versions of its authorities. Please contact your vendor or service provider directly for advice or assistance regarding the availability of software loadable versions of authorities.