The Australian Standard on records management, AS ISO 15489.1: 2002 Records Management – Part 1: General, and AS ISO 15489.2: 2002 Records Management – Part 2: Guidelines is currently issued as a code of best practice under section 13 of the State Records Act 1998.
In May 2017 Standards Australia published a new Australian Standard on records management and revoked the 2002 standard. The new Australian Standard on records management is
In accordance with the provisions of the State Records Act (section 13), NSW State Archives and Records may approve standards and codes of best practice for records management for use by public offices.
Recordkeeping standards are mandatory, measurable and include minimum compliance requirements, however, they are outcomes oriented, rather than prescriptive.
Standards issued by NSW State Archives and Records under the Act include:
NSW State Archives and Records is required under the Act to consult with public offices on any proposed standard or code of best practice. Public offices may be contacted periodically for feedback on existing or proposed standards and codes of best practice.
Codes of best practice are documents which codify and describe best practice, functioning as a benchmark against which an organisation can measure its practices and systems. They are not designed for a formal auditing framework. Nonetheless, failure to comply would leave a public office open to criticism in an investigation where recordkeeping practices were an issue.
This standard sets out three principles for effective records and information management. It has been designed to support digital recordkeeping as the NSW Government transitions to digital business processes.
The storage of records is a key element in the records management program of all public offices. The principles of this standard require NSW public offices to make decisions and take action to ensure that the storage of records is effective in protecting records from deterioration and are cost efficient.
This standard sets out the minimum compliance requirements for the storage of those State records which have a physical format, including:
It does not cover the storage of digital records in online systems or network servers.
Path
Recordkeeping / Rules / Standards
Permanent url
https://www.records.nsw.gov.au/recordkeeping/rules/standards