In accordance with the provisions of the State Records Act (section 13), State Archives and Records NSW may approve standards and codes of best practice for records management for use by public offices.
Recordkeeping standards are mandatory, measurable and include minimum compliance requirements, however, they are outcomes oriented, rather than prescriptive.
Standards issued by State Archives and Records NSW under the Act include:
State Archives and Records NSW is required under the Act to consult with public offices on any proposed standard or code of best practice. Public offices may be contacted periodically for feedback on existing or proposed standards and codes of best practice.
Please note with the issue of the Standard on records management on 2 March 2015, the following standards have been revoked and are no longer in use:
- Standard on full and accurate records
- Standard on managing a records management program
- Standard on digital recordkeeping
- Standard on counter disaster strategies for records and recordkeeping systems
- Standard on appraisal and disposal of State records.
Superseded standards can be consulted on www.opengov.nsw.gov.au
Codes of best practice
Codes of best practice are documents which codify and describe best practice, functioning as a benchmark against which an organisation can measure its practices and systems. The are not designed for a formal auditing framework. Nonetheless, failure to comply would leave a public office open to criticism in an investigation where recordkeeping practices were an issue.
Codes of best practice issued by State Archives and Records NSW under the Act include:
Implementing the new Standard on records management
- understanding the requirements of the new standard
- meeting obligations under the State Records Act 1998
- transitioning from five standards to the new standard.
Published February 2015/revised June 2017